Virtual Account Executive

hace 4 días

Bogota, Colombia Outwork Staffing A tiempo completo

Please submit your CV in English. *

**Job Title**: Virtual Administrative Support

**Location**: Fully Remote

**Schedule**: TBD (PST timezone)

**Salary**: 1200 - 1600 USD
We are actively seeking a self-motivated and detail-oriented Administrative Support, preferably bilingual in Spanish, to join our team and play an integral role in supporting the day-to-day operations of our landscaping company. This preference for bilingual Spanish skills arises from the presence of Spanish-speaking members within our organization.
In this position, you will be responsible for a wide range of administrative tasks, including coordinating schedules, managing Slack communications, utilizing CRM systems, maintaining documentation, and providing crucial support to our company's overall operations.

**Responsibilities**:

- Provide essential support to the overall operations of the company, including tasks related to project management and team coordination.
- Efficiently organize and manage team/crews' schedules, ensuring appointments and deadlines are met seamlessly.
- Monitor and promptly respond to messages in Slack, directing inquiries to the appropriate team members when necessary.
- Utilize CRM to document customer interactions, track project progress, and maintain up-to-date client profiles.
- Accurately input and manage data, including invoices, into relevant systems, ensuring all financial transactions and records are maintained accurately.
- Assist in the organization and maintenance of project documentation, guaranteeing that records are complete, easily accessible, and free of errors or discrepancies.
- Collaborate effectively with team members to ensure accurate and consistent data entry and documentation practices.

**Qualifications**:

- Minimum of 2 years of experience in an administrative role supporting a remote client/company.
- Bilingual in Spanish is highly desirable.
- Proficiency in using CRM software (e.g., Aspire CRM, Salesforce, Hubspot, etc.), Slack, and other relevant tools.
- A keen eye for detail and a commitment to maintaining accurate documentation.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as an integral part of a collaborative team.
- Knowledge of landscaping terminologies is a plus but not required

**Requirements**:

- Ability to work in the US time zone (PST).
- Stable and reliable internet connection, noise-canceling earphones, high-quality webcam.
- Proficiency in, or the ability to quickly learn and adapt to, various technologies (CRM, Slack, Google Suite, etc.).
- An updated list of character references (previous managers/clients, colleagues) for a background check.

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