Ai Automations Specialist

MOVE Your Business is proud to represent our client, a franchise consulting firm founded in 2017 that connects aspiring entrepreneurs with leading franchise brands. With a network of over 500 franchise opportunities, the company guides clients in brand matching, resale acquisitions, and business model development. Their mission is to simplify and accelerate the franchising journey, helping individuals and businesses achieve growth and long-term success.

On behalf of our client, we are seeking a highly skilled AI Automations Specialist with expertise in business process optimization and a proven ability to leverage AI tools to streamline operations. This role is ideal for a strategic, forward-thinking professional who can identify opportunities for efficiency, implement solutions, and help drive the company’s growth. As an EA, you will design, implement, and oversee systems that create more time, reduce bottlenecks, and scale operations.

**NOTE: We kindly ask that you submit your resume in English so we can better understand your qualifications.**

**Benefits**:

- Competitive salary ($475/month)
- Strong support system
- Health benefit ($30/month)
- Training materials for upskilling provided
- Paid holiday leaves (depending on the holidays that the client observes)
- Paid sick leaves (sick leave convertible to cash if perfect attendance)
- Paid planned leaves

**Key Responsibilities**
- **Process Improvement & Systems Design**:

- Assess current workflows, processes, and tools to identify inefficiencies and areas for improvement.
- Set up and document streamlined systems and Standard Operating Procedures (SOPs) for repeatable efficiency.
- Monitor performance metrics and recommend adjustments to improve output and results.
- **Assessment & Strategy Development**:

- Evaluate current workflows and identify opportunities for AI automation and process improvement.
- Analyze day-to-day operations to identify tasks that can be automated effectively.
- Develop a clear roadmap outlining recommended AI solutions, priorities, and

timelines.
- **Solution Design & Implementation**:

- Research and recommend AI tools and automation platforms that are suited to a business's specific needs.
- Design, build, and integrate AI-driven workflows to enhance operational efficiency.
- Test and refine automations to ensure seamless system performance and reliability.
- **Training, Documentation & Adoption**:

- Create easy-to-follow documentation and standard operating procedures (SOPs).
- Conduct training sessions to help team members understand and use the implemented tools.
- Support adoption and provide user guidance to ensure long-term success.
- **Evaluation, Optimization & Ongoing Support**:

- Monitor implemented automations to measure results and identify improvement areas.
- Recommend adjustments or additional automations for continuous optimization.
- Provide post-project support, troubleshooting, and periodic updates as needed.
- **Ad Hoc & Special Projects**:

- Handle one-off automation or AI integration requests outside the main project scope.
- Research emerging AI tools, trends, and best practices.
- Support special initiatives or experimental projects related to AI and workflow enhancement.

**Requirements**:

- Proven experience as an Executive Assistant, Operations Manager, or similar role in a growing business.
- Proven experience in AI automation, process optimization, or digital workflow integration.
- Proficiency with no-code/low-code automation tools (e.g., Zapier, Make, Airtable, Notion AI, ClickUp Automations).
- Strong analytical, problem-solving, and communication skills.
- Ability to work independently, manage project timelines, and deliver practical, results-oriented solutions.
- Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
- Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required before onboarding.

**Working Hours**:
Part-Time (20 hours per week)

Monday through Friday 8 a.m. to 12 p.m. or 1 p.m
- 5 p.m Pacific Time

**About Us: MOVE Your Business** is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

**Job Type**: Part-time

Expected hours: 20 per week

Application Question(s):

- How many years of experience do you have as an Executive Assistant?
- How many years of experience do you have in Strategic Operations?
- How many years of experience do you have in using AI Tools?