Executive Assistant

hace 24 horas

Bogotá Cundinamarca, Colombia Allergan Aesthetics A tiempo completo

**Company Description**

**Meeting Coordination**:

- Schedules and coordinates multi-level / cross functional, asset / project team meetings and logistics (e.g. video, and teleconferences; uses meeting room scheduling systems).
- Creates agendas, schedules appointments and issues meeting minutes when appropriate or as requested.

**Travel Arrangements /Budget**:

- Proactively coordinates and maintains individual and team calendars for assigned team members using initiative to ensure schedule is accurate and manageable
- Makes travel arrangements for the assigned team members
- Coordinates with administrative support to assist when traveling to other Abbvie AA offices to secure office space and security clearance at those sites.
- Prepares expense reports for approval and ensures expenses are filed correctly and comply with Abbvie AA** **Corporate policy. Reconcile statements against actual travel expenses.
- Follow up of operational expenses

**Daily Operations**:

- Uses own judgment to make decisions, within scope of responsibilities. Handles complex non-routine issues on a periodic basis with mínimal direction
- Handles a variety of issues and problems with supervision and finds innovative ways to overcome obstacles and improve operations which impact completion of own work
- Anticipates the next step required to complete a request and takes appropriate action to alert supervisor (e.g. re-organizes supervisor’s calendar to accommodate an important meeting)
- Demonstrates expert knowledge and proficiency with SharePoint and permission maintenance - Procures office supplies
- May assist with on-boarding of new hires, either colleague or contractor staff
- Organize and file documents for daily business needs
- Participate on Abbvie AA initiatives planning and execution (townhalls, FF meetings, cultural initiatives, etc)

**Qualifications**
- Demonstrates expert knowledge and proficiency with general office procedures such as Microsoft Office (outlook, word, excel, PowerPoint and SharePoint)
- Proactively balances task, activities and priorities for self and others
- Conducts all activities and makes decisions that are in accordance with Company policies & SOPs, Abbvie AA Values & global regulatory and environmental guidelines
- Demonstrates an in-depth understanding of Abbvie AA organization structure
- Bachelors degree or higher
- A minimum of 3 years of experience in an administrative support role required
- English level: Fluent written and spoken

**Additional Information**

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

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