Executive Assistant

Pageant Planet is the #1 pageant community on the planet. We make pageants easy for contestants, directors, and experts. Modern Beauty Con is the esthetics conference that helps injectors build safe and profitable practices. Roddy MedSpa is the premiere medical spa for celebrities whose face is their number one asset.

**Job Purpose**:The Executive Assistant will support the CEO in executing their daily and quarterly tasks as the company-wide goals. The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, you will work well both independently and on a team.Your daily routines include interaction with employees of all levels, external partners, and company clients.

**REQUIRED QUALIFICATIONS**

**Education **:College Diploma. Administrative management careers. Desirable Master’s degree.

**Training or Expertise**:High English level (Well spoken, well written). Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams). Fashion Design or Beauty experience are a plus.

**Experience**:3+ years of executive and administrative support (Desirable remotely for USA-based companies). Experience strategically supporting multiple senior leaders.

**JOB FUNCTIONS**

Professional and Personal Calendar management. Maintain complex and detailed calendars with keen attention to detail.

Keep reminders for the CEO’s meetings and events.

Manage the coordination and logistics of both internal and external meetings and events. Record actions steps of the meetings and minutes.

Ordering and purchasing merchandise on behalf of the CEO as requested.

Finding talent according to the requirements

Create, edit, and assist with all the meeting presentations (PowerPoints, PDF, spreadsheets)

Arrange travels to ensure consistency in obtaining necessary travel documents including Visa/passport.

Handle regular activities without prompting and advise in advance of any issues or delays.

Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars

Conserves time by completing research, capturing timelines, and responding to requests on behalf of the CEO

**REQUIRED SKILLS**

Open-minded and will be supportive of his personal and business goals

3+ years of executive and administrative support

Encouraging and supportive

Very good at listening and reflecting back

Detail-oriented — doesn’t miss a thing

Able to create systems and processes to improve workflow efficiency

USA culture awareness

Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)

Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high-priority projects from multiple management and professional levels successfully with mínimal direction

Proficient with Microsoft Office suites (Word, Excel, PowerPoint, Outlook, Teams)

Experience in handling confidential and sensitive materials with discretion

Very Patient, Responsible, extremely punctual

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a career with our company
- long term)

We are looking for someone who can exemplify our **CORE VALUES**:
**Keep Commitments** - do what you say you will do when you said you will do it. If something happens that does not allow you to keep your commitment on the day and time you have committed, then communicate to the person you committed to and make a new commitment that includes a day and time.

**Course Correct** - What worked? What are your ideas for improvement? We don’t mind that you make mistakes as long as you are learning from the mistakes. Employees will mess up roughly 20% of the time. Expect it. However, as long as they are course correcting, they will not make the same mistakes and will get better over time.

**Authenticity**:

- Bring ALL your uniqueness to Pageant Planet. If you’re feeling stressed, or you have an idea or if you are not in love with what you are doing then let us know. By being authentic to your feelings, while being respectful and loving to those whom you work with you will make Pageant Planet a great work environment

**Ownership** - Work your position like you have no boss. Make decisions, try new strategies, make mistakes, offer suggestions, and take risks. Treat Pageant Planet like it’s YOUR company.

**Salary**: $1,100 (USD) Monthly

Schedule: Monday to Friday from 9:00 AM - 6:00 PM EST

**However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.**

Internet and computer must be covered by the employee.

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