Administrative and Office Assistant

Company Description
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At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society._
- Every day we help our major global clients deliver ambitious and highly technical projects in over 108 offices in 45 countries worldwide._
- Our team is dynamic, innovative and client focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to work on some of the most exciting projects in the world._
- At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society._
- Every day we help our major global clients deliver ambitious and highly technical projects in over 108 offices in 45 countries worldwide._
- Our team is dynamic, innovative and client focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to work on some of the most exciting projects in the world._

Job Description
- Provide general administrative support for team such as correspondence, conference room maintenance, etc. as needed
- When necessary, support with monthly audits on information management to ensure consistency and completeness (office)
- Arrange conference calls/meetings and distribute information about such to attendees and interested parties
- Take accurate meeting minutes during very fast-paced conference calls / meetings to include tracking of action items and follow-up responsibilities, then prepare for distribution to attendees/interested parties.
- Take responsibility to keep office suppliers updated and again track any action items from this.
- Liase with mobile to get cards for new starters and closing the cards when somebody leaves the company
- Maintain knowledge of location of team members through the day for contacting purposes
- Control correspondences/Telephones/ Reception
- Supply acquisition ( stationary, water supply, extinguishers, fire alarm system, air conditioning, alarm system, sanitizing, electrical system, printer, safety equipment to work at site)
- Support team with IT / Coordination; Keep database updated (software, hardware, cameras, etc), buy assets according to budget, chase providers, build new assets received, Capex, help colleagues with IT issues, liase with IT, passwords, etc. delivery and return of assets (form duly signed)
- Create and maintain team directory and contact list and distribute to team members
- Provide back-up to Finance and Human Resources, when necessary
- Coaching and disciplining the team about Office and Safety Procedures Book flight, accommodations and rental of car for colleague and visitors, taxi coordination. Work with Travel Agency to implement bookings on line and Travel Tracker keep flights and hotels updated of travelers non registered by our travel agency
- Ensure protection, Coaching and disciplining the team about Office and Safety and support visitors
- Translations support when required
- Teams events organizations
- Other Administrative Support

Qualifications
- At least 2 years of administrative, receptionist, or office management experience
- Advanced English is Mandatory
- Availability to work fulltime in the office (no remote work)

Additional Information
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Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change._
- We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance._

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