Administrative Assistant, Latin America

**Job Title**: Administrative Assistant, LAC

**Department**: Global Legal Program

**Center Background**: The Center for Reproductive Rights (the Center) is the global leader in using the power of law to advance reproductive rights as fundamental human rights. Headquartered in New York City, the non-profit, non-partisan organization has regional offices in Bogota, Geneva, Nairobi, and Washington, DC, and a staff of approximately 200 diverse professionals. The Center’s compelling human rights mission and reputation for excellence and cutting-edge legal work has powered its exceptional growth trajectory to an operating budget of over $40 million and won the respect of the world’s leading law firms, as reflected in the additional $29 million annually in donated legal services, representing the work last year of 820 lawyers in 46 countries.

The overarching goal of the Center’s new Strategic Plan sets a high mark for impact: By 2030, half of the world’s population will be living under stronger protections for reproductive rights than they do today. The Center has a track record of success to back up this ambitious goal. Since its founding in 1992, the Center’s game-changing litigation and advocacy, combined with its unparalleled expertise in constitutional, comparative, and international human rights law, have transformed how reproductive rights are understood by courts, governments, and human rights bodies worldwide on issues including maternal health, contraception, abortion, and assisted reproduction. It has won groundbreaking cases before national courts, U.N. Committees, and regional human rights bodies, led the development of historic, proactive legislation advancing robust protections for reproductive rights, and has built the legal capacity of women’s rights advocates in more than 60 countries and counting.

The administrative Assistant should be able to provide a polite and professional assistance, being a helpful al positive presence in the workplace and be willing to meet each challenge directly and with the genuine desire to meet the needs of others.

The Administrative Assistant LAC provides administrative and operative support to managers, other employees, and office visitors as needed for LAC Teams; by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive in a professional way. The Administrative Assistant will report to the Office Manager in LAC, who is based in Bogota.

The position will be based in the Center's Bogotá office.

**Primary Responsibilities**:
Office Support

Assisting the Office Manager with Bogota office administration and finances process.
Assist with organizing/ maintaining operations and finance documents
Preparation of Payment Request Form as needed
Handling and custody of the petty cash and the monthly form reconciliation.
Assist, prepare and give follow up to the implementation of Safety and Health at work management system, including campaigns, banners, presentation, and others as needed.
Keep updated the Safety and Health at work management system documentation in the local SharePoint
Assist to Office Manager with compliance requirements
Assist with the organization and maintenance of the Latin-American Program SharePoint, and Bogota office Site, uploading required information on time
Keep the asset inventory and IT inventory updated in the tool designed for this process
Organize the office storage room and publications.
Prepare documents, forms and presentation as needed.
Assist in audits or legal requirements as needed
Coordinate and supervise IT tasks to be completed by the IT local company
Coordinate shipments and delivery as needed (national and international)
Coordination of ground transportation services
Reception of guest and attention of them requirements
Reception of the Center correspondence and delivery to the owner corresponding
Assist in backing up office services functions as needed (mailroom, purchase of kitchen and office supplies, copying and distribution of documents, conference room scheduling, help desk, filing, etc.)
Supplier attendance, request for quotation, request for registration documents, receipt of goods or services.
Assist in the supervision of maintenance activities
Translate documents Spanish-English & English - Spanish as needed
Support with scans, copies and printings as needed
Making travel arrangements for LAC team
Preparation of travel advances and travel expenses report l for LAC Team
Preparation and submission of credit card expenses through Concur for Senior Regional Director and Associate Director for Legal Strategies for LAC
Schedule and coordinate staff and others meetings
Keep in order the physical administrative archive

**Qualifications**:
Bachelor’s degree required in Business Administration/ Industrial Engineering/Management/ Executive Assistant/other related.
2 or more years of experience in an administrative position.
Strong co