Administrative Assistant

hace 3 días

Medellín, Colombia Blue Collar Scholars A tiempo completo

**About Us**

Blue Collar Scholars is the fastest-growing landscaping and hardscaping company in the DMV area. Based in Bethesda, we pride ourselves on consistently doubling our revenue year after year through relentless commitment to quality, growth, and culture. We’re building a team of the best, and we’re looking for driven leaders who thrive in high-growth environments.

**About the Role**

We are seeking a highly organized, proactive, and reliable **Executive Assistant/Administrative Assistant in Medellín or Buenos Aires**. This role is critical in ensuring the Executive can operate at maximum efficiency by providing administrative support.

Key Responsibilities

**Administrative and Financial Support**
- Update and maintain spreadsheets for marketing, sales, expenses, and commissions.
- Process mileage reimbursements for sales representatives, verifying routes and calculations.
- Manage financing contracts with Mariner Finance: upload client data and documents, track approvals, and ensure completion of signatures.
- Record and track payroll, expenses, and revenue using QuickBooks.
- Calculate and organize sales commissions (advances and final payments).

**Support to the Executive**
- Prepare and send a daily list of priorities and tasks for review.
- Follow up on reminders and action items, ensuring deadlines are met.
- Coordinate and schedule meetings with clients, vendors, and internal staff.
- Assist with various ad-hoc requests, projects, and research tasks.

**Operational and Compliance Management**
- Track and update business licenses (Maryland, Virginia) and assist with required renewals.
- Communicate with accountants regarding reports and financial documentation.
- Maintain insurance and records for company vehicles.
- Assist in legal and administrative processes related to company properties.

**Special Projects**
- Support coordination of brand initiatives (e.g., podcast projects).
- Assist in preparing documentation for new business initiatives and partnerships.
- Previous experience as an administrative assistant, executive assistant, or similar role.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Excel/Google Sheets.
- Knowledge of QuickBooks preferred.
- Excellent communication and problem-solving skills.
- Proactive, reliable, and adaptable.

What We Offer
- Direct collaboration with the Executive who works closely with the CEO.
- A dynamic and diverse set of responsibilities with opportunities to learn and grow.
- Competitive salary based on experience, plus benefits.
- Career growth opportunities in a stable and expanding company.

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