Administrative Assistant

hace 2 semanas

Desde casa, Colombia Rob Levine Law A tiempo completo

Under the direction and supervision of the Director of Operations, the Administrative Assistant is responsible for the following:
**Responsibilities**:

- Point-person for BTL clients including mastermind and consulting clients
- Handle offboarding and onboarding of new mastermind members
- Send out communications to the mastermind groups
- Load content to the Google Drives for each mastermind group
- Generate and send out contracts through HubSpot
- Send out reminders to the mastermind groups for each monthly virtual meeting
- Ghost call analysis for mastermind groups on a bi-annual basis
- Compose and send out surveys and provide summaries to the BTL team
- Ensure presentations are ready for each of the monthly call
- Send and manage meeting Outlook invites for the month
- Independently establishing, organizing, and maintaining documents, and initiating follow-up as needed
- Producing reports, creating PowerPoint Presentations, Excel worksheets, and working with other departments to pull data as needed
- Balancing conflicting priorities to manage workflow, ensuring the completion of essential projects, and meeting critical deadlines
- Providing support to other members of the BTL team as needed
- Works on additional projects as needed

**Qualifications**:

- Must have a strong work ethic
- Must be able to manage multiple tasks and meet deadlines with limited supervision (project management like task tracking)
- Must be able to prioritize work and work under pressure
- Must have exceptional communication and written skills
- Must have strong negotiation and people skills
- Must have computer skills including Excel, Google documents, and Microsoft Outlook.
- HubSpot knowledge is a plus
- Must be able to do what is necessary to do the job well, even if it is above and beyond
- Must keep information about the firm confidential

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

**About Company**
We pride ourselves on our reputation for being dependable and trustworthy for both our clients and our employees.

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