Founding Operations Assistant

**About Respiris**:
Respiris is on a mission to re-inspire transitions—transforming how companies and individuals navigate career shifts through empathy, AI-driven insights, and community support. We provide seamless outplacement assistance, HR services, and executive recruiting through a managed marketplace designed to meet the needs of modern workforce transitions.

Launched in March 2024, Respiris is gaining traction quickly. We've built an MVP, tested our model, and established early partnerships across various industries. Our next step is scaling our platform, empowering companies and employees to transition smoothly with AI-enabled tools that automate sales, marketing, and community-building efforts. We’re building a company that’s not only tech-enabled but community-focused, helping people and businesses thrive during times of change.

**The Role: Operations Assistant**:
As we rapidly scale, we are seeking an Operations Assistant to streamline operations, support the CEO, and contribute to the success of both Respiris and our fractional HR clients, while playing a critical role in supporting the marketplace operations of our job search coach network. This role offers a unique opportunity to work closely with our CEO, Angel Cruzado, and other key team members to ensure smooth day-to-day operations, assist with business development, manage client relationships, and support various growth initiatives.

**Key Responsibilities**:

- Marketplace Operations: Help source, onboard, and manage job search coaches for our managed marketplace. Ensure that coaches are integrated smoothly into our operations and are equipped to provide value to our clients.
- Meeting Coordination: Organize and schedule meetings with clients, internal teams, and external stakeholders. Ensure smooth communication and scheduling across various platforms and time zones.
- Client Operations & Support: Assist in managing relationships with clients, ensuring timely follow-ups, handling communications, and coordinating projects across Respiris and fractional HR clients.
- Collaboration with Automation Engineer: Work closely with the Founding Automation Engineer to help scale Respiris by supporting automation initiatives that streamline sales, marketing, and operations processes.
- Sales Support & Lead Management: Assist with sales pipeline management, tracking leads, and preparing reports. Coordinate follow-ups and support the sales team’s efforts to drive business growth.
- Business Process Improvement: Identify opportunities for process optimization and work to implement systems that enhance efficiency. Assist in documenting workflows and procedures that support company growth.
- Data & Reporting: Track key performance metrics and ensure the accurate reporting of operational, client, and sales data. Maintain and manage databases to ensure data accuracy and reliability.
- Project Management: Assist the CEO in managing projects, tracking deadlines, and coordinating initiatives across multiple teams and clients, ensuring that projects are delivered on time.

**Requirements**:

- Bachelor's Degree in Business, Marketing, Operations, etc.
- 2-6 years of experience in an operations assistant role.
- Excellent verbal and written communication skills in English, with the ability to clearly convey information and follow up on tasks.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
- Proficiency with office software (e.g., Google Workspace, Microsoft Office) and experience with CRM tools (e.g., Salesforce, HubSpot).
- Familiarity with scheduling tools and time management best practices.
- Ability to work both independently and collaboratively with teams, especially in a startup or fast-paced environment.
- Previous experience in a startup, operations, or supporting senior leadership is a plus.

**Benefits**
- Salary is $1000 - $1500/USD/month a high-growth company, depending on experience.
- The opportunity to work directly with the CEO and gain valuable experience in scaling a business.
- The chance to play a key role in the success of both Respiris and our fractional HR clients.
- Room for growth as Respiris scales, with potential for expanded responsibilities over time.

**Why Join Respiris**:
As the Operations Assistant at Respiris, you will be at the heart of the company’s operations, helping drive growth and ensure smooth client interactions. This is an exciting opportunity to work closely with Angel Cruzado and play a key role in scaling Respiris, supporting automation efforts, and optimizing the day-to-day operations across multiple clients.

You’ll gain hands-on experience in project management, operations, and sales support while helping to build a company that reinspires transitions for individuals and companies alike.

If you’re proactive, organized, fluent in English, and eager to make a significant impact in a growing company, we’d love to hear from you