Architectural Drafter/ Executive Assistant

We are looking for a multitasking individual who can combine the skills of an Architectural Drafter and an Executive Assistant. The Executive Assistant will support the CEO with executing their daily and quarterly tasks as well as company-wide goals. The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination. In this role, you will work well both independently and on a team. Your daily routines include interaction with employees of all levels, external partners, and company clients. As an Architectural Drafter you will prepare drawings using AutoCAD software, details for buildings and other construction projects.

**REQUIRED QUALIFICATIONS**

**Education**

High School Diploma, Administrative management careers, Desirable Master's degree, Desirable Food Industry Knowledge, Desirable Smartsheet Knowledge.

**Training or Expertise**

High English level (Well spoken, well written), High Spanish level (Well spoken, well written), Desirable Portuguese (Well spoken, well written) Strong Microsoft Office and Google Suite skills, AutoCAD- Smart Draw.

**Experience**:3+ years of executive and administrative support (Desirable remotely). Experience strategically supporting multiple senior leaders. 1+ Years of experience with AutoCAD- Smart Draw.

**JOB FUNCTIONS**

Professional and Personal Calendar management. Maintain complex and detailed calendars with keen attention to detail

Keep reminders for the CEO’s meetings and events

Manage and assist the CEO’s projects

Create, edit, and assist with all the meeting presentations (PowerPoints, PDF, spreadsheets)

Prepare drawings using AutoCAD software as requested. Make any corrections to drawings when needed.

Manage the coordination and logistics of both internal and external meetings and events.

Ordering and purchasing merchandise on behalf of the CEO and senior executives as requested

Screen incoming calls and determine the level of priority, while using caution in dispensing information

Arrange travels to ensure consistency in obtaining necessary travel documents including Visa/passport while maintaining expenses/credit card reconciliations necessary

Handle regular activities without prompting, and advise in advance of any issues or delays

Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars

Conserves time by completing research, capturing timelines, and responding to requests on behalf of the CEO

**REQUIRED SKILLS**

3+ years of executive and administrative support

1+ Years of experience with AutoCAD- Smart Draw

Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)

Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high-priority projects from multiple management and professional levels successfully with mínimal direction

Proficient with Microsoft Office suites and Google suites (Google Drive, Word, Excel, PowerPoint, Outlook)

Experience in handling confidential and sensitive materials with discretion

Very Patient, Responsible, extremely punctual

Tact and good judgment in confidential situations, and proven experience interacting with senior management

Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a career with our company
- long term)

Schedule: Monday to Friday from 9:00 AM - 6:00 PM

**However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.**

Internet and computer must be covered by the employee.

**Salary**: $4,400,000 - $4,900,000 per month

**Experience**:

- Drafter: 1 year (required)
- USA remote executive assistant: 3 years (required)

**Language**:

- English (required)
- Portuguese (preferred)