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Executive Assistant

hace 3 semanas

Desde casa, Colombia Roads Consulting A tiempo completo

**Join our team** We're hiring an Executive Assistant to support our CEO at RCG. If you're a detail-oriented, proactive thinker with excellent organizational and communication skills, we want you

The Executive Assistant will support the CEO in executing their daily and quarterly tasks as the company-wide goals.

The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination.

In this role, you will work well both independently and on a team.

Your daily routines include interaction with employees of all levels, external partners, and company clients.

**REQUIRED QUALIFICATIONS**

**Education**
- College Diploma: Administrative Management Careers
- Desirable Master

**Training or Expertise**
- High English level (Well spoken, well written)
- Strong Microsoft Office skills
- CRM experience

**Experience**
- 3 or more years of experience working as an executive/ administrative assistant (Desirable remotely for USA-based companies)
- Experience strategically supporting multiple senior leaders

**JOB FUNCTIONS**
- **ZOHO CRM Management**: Manage, update, and monitor the CEO's lead funnel.
- **Calendar Management**: Coordinate and schedule meetings effectively.
- **Notes**: Maintain records of meetings and distribute meeting recaps to colleagues and other relevant parties.
- **Payments**: Responsible for making payments to various entities.
- **Business Registrations**: Frequently register our business in other states, requiring resourcefulness and problem-solving skills to navigate different state platforms and their unique challenges.
- **SAM Renewals and Registrations**: Handle SAM renewals and new registrations.
- **DUNS Registrations**: Conduct DUNS registrations.
- **Presentation Creation**: Develop presentations for seminars and workshops led by the CEO, ensuring they are creative, accurate, and adhere to brand guidelines.
- **Phone Management**: Redirect calls appropriately and take detailed messages when necessary.
- **RFP Writing**: Occasionally assist with RFP (Request for Proposal) writing.
- **Resume and Cover Letter Creation**: Craft professional resumes and cover letters.
- **Document Management**: Sign and edit documents, primarily in PDF format.
- **Invoicing**: Generate invoices as required.
- **Webinar and Seminar Structure**: Develop a series related to Small Businesses, including subtopics, and learning outcomes.
- **Event Registrations for CEO**: Manage registrations for events as needed.
- **Travel Management**: Book flights, hotels, and restaurants, focusing on value and efficiency.

**JOB AND ROLE DESCRIPTION**

**REQUIRED SKILLS**
- 3 or more years of experience working as an executive/ administrative assistant (Desirable remotely for USA-based companies)
- Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)
- Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, managing and overseeing a variety of high-priority projects from multiple management and professional levels successfully with mínimal direction.
- Proficient with Microsoft Office suites (Word, Excel, PowerPoint, Outlook).
- Very Patient, Responsible, extremely punctual.
- **Creativity and Resourcefulness**: Independently resolve inquiries and challenges.
- **Proactivity**: Anticipate the CEO's needs.
- **Confidentiality**: Maintain discretion with sensitive information.
- **Adobe Premium Experience**: Proficiency in Adobe Premium.
- **AI Technology Knowledge**: Familiarity with AI technology, including ChatGPT.
- Hiring services for the company or for personal use as requested by the CEO.
- Undertake other related duties as they arise from the contract's nature.
- Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a long-term career with our company)

**WAGE COMPENSATION**

**Salary: $5,000.000 (COP) - $6,000.000 (COP) Monthly**

**Schedule: Monday to Friday from 9:00 AM - 7:00 PM**

**(1 hour lunch break)**

**However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.**

**Internet and computer must be covered by the employee**

**Salary**: $5,000,000 - $6,000,000 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant for USA-based companies: 3 years (required)

**Language**:

- English (required)