Executive Assistant

Direct message the job poster from Marketing Ninjas I Help You Launch, Scale, & Exit -Your Agency Hours: 30–40 hours per week About Us Marketing Ninjas is a fast-growing marketing company that helps restoration businesses scale through referral systems, automation, and strategic partnerships. We’re a Christian-owned company that believes in conducting business with integrity, excellence, and purpose — and we’re looking for a highly organized, detail-driven Executive Assistant / Hiring Manager to join our remote team. This role is critical to building the systems, processes, and team infrastructure that keep our company operating efficiently as we grow. About the Role We’re seeking someone who can take ownership of our recruiting, onboarding, and internal process documentation from end to end. You’ll work directly with company leadership to: Build and refine SOPs (Standard Operating Procedures) for hiring, onboarding, and internal workflows. Manage the full recruiting and hiring process — job postings, screening, interviews, offers, and onboarding. Maintain an organized talent pipeline and help scale our internal team (virtual assistants, BDRs, and support roles). Coordinate with team leads to ensure every role is clearly defined, tracked, and supported. Assist the executive team with scheduling, communication, documentation, and operational tasks. This is not an entry-level admin position — we’re looking for someone with strong initiative, problem-solving skills, and proven experience managing recruitment operations or building company SOPs. Key Responsibilities Create, organize, and update internal SOPs and process documentation in Google Docs and ClickUp. Write and post job ads across hiring platforms (Upwork, OnlineJobs, etc.). Review applications, shortlist qualified candidates, and conduct initial screening interviews. Coordinate interviews with management and handle all communication with candidates. Draft contracts and manage onboarding checklists for new hires. Track and improve recruiting KPIs (time-to-hire, retention, source effectiveness). Keep executive leadership informed through weekly hiring reports and system updates. Assist with scheduling, documentation, and administrative tasks as needed. Requirements Minimum 3+ years of experience as an Executive Assistant, HR Coordinator, Operations Manager, or Hiring Manager. Demonstrated experience building SOPs and systemizing business operations. Strong understanding of end-to-end recruiting (from job post to onboarding). Excellent English communication skills (both written and verbal). Strong organizational and documentation skills. Familiar with remote work tools like Google Workspace, ClickUp, Slack, Hubstaff, and Zoom . Self-starter who can manage multiple priorities independently. Reliable internet connection and backup plan. Availability to work during some U.S. business hours (EST/CST overlap preferred). Preferred (Bonus) Skills Experience with GoHighLevel (GHL) or other CRMs. Experience hiring and managing virtual teams in marketing or service industries. Familiarity with U.S.-based recruiting best practices. Process improvement or HR certification (not required, but a plus). What We Offer $15/hour USD (paid weekly via Wise, PayPal, or equivalent) Remote, long-term position with consistent work Flexible schedule with partial U.S. overlap Clear systems, support, and mentorship Growth opportunities — potential to advance into Operations Manager or HR Director role A values-driven, mission-oriented company that truly cares about people Seniority Level Mid-Senior level Employment Type Full-time Job Function Administrative Industries Advertising Services #J-18808-Ljbffr