Administrative Operations Specialist
hace 3 días
Talentek by Hubtek is a dynamic company that empowers young talent and fosters personal and professional growth through learning experiences and opportunities for development.
We support businesses through our Talent and Technology services, making a positive impact since 2018. We strive to become the leading minds in our field, delivering exceptional service to our customers.
As an Administrative Operations Specialist, you will focus on supporting the administrative tasks related to our clients' operational and administrative processes.
Key Responsibilities:
- Carrier Setup and Documentation Management: Verify carrier packets to ensure all required documents are present (e.g., MC certificate, W9, Insurance certificate).
Input and verify carrier details in various platforms.
Communicate carrier enrollment updates to the team. - Accounts Receivable (A/R): Monitor and manage overdue invoices using QuickBooks reports.
Notify clients about overdue payments, including providing detailed payment instructions.
Ensure accurate documentation is attached to client notifications (e.g., invoices, payment instructions, proof of delivery). - Accounts Payable (A/P): Process carrier bills in QuickBooks and ITS Dispatch.
Verify invoice details with corresponding carrier information and update the system accordingly.
Maintain organized records of processed invoices.
Invoicing: Assemble and verify complete documentation for invoicing (e.g., rate confirmation, BOL, carrier invoice).
Ensure alignment between rate confirmation and carrier invoice amounts.
Save and send invoices and supporting documents to customers, tracking status changes systematically.
Requirements:
- Believe and love what you do.
- Attention to detail.
- Organizational skills.
- Time management.
What we offer:
- Schedule: Monday to Friday from 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m., following the American Calendar.
- Contract: Indefinite term contract + Benefits.
- Places: Remote Colombia.
- Salary: $3,000,000
We are part of the top 100 tech companies recognized by Freight Waves in the supply chain industry in the United States. If you're passionate about being part of a cutting-edge company, we encourage you to apply.
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