Human Resources Coordinator

hace 2 días

Bogotá, Bogotá D.E., Colombia Arup A tiempo completo
About the Role

We are seeking a highly skilled and experienced Human Resources Coordinator to join our team at Arup. As a key member of our Human Resources department, you will be responsible for delivering high-quality and professional service to our entire client base.

In this role, you will have the opportunity to work on a variety of tasks, including providing fast, friendly, and efficient support and advice for staff on simple policy and procedure questions, producing key employment documents, and supporting the Total Rewards team with leaves from carriers.

You will also be responsible for managing new starter processes and orientations, maintaining and keeping staff records up to date, and supporting requests for reports as needed.

Additionally, you will contribute to a constructive culture that improves Arup's people's experience and work on specific projects in the annual People plan independently or in a team as part of your growth and development.

Key Responsibilities
  • Provide fast, friendly, and efficient support and advice for staff on simple policy and procedure questions.
  • Production of key employment documents, including contracts/letters of offer, internal transfer letters, change in term letters, etc.
  • Support Total Rewards team by ensuring leaves from carriers are entered timely and appropriately in People systems.
  • Manage new starter process and orientations, including working with recruiters, new employees, business services, supervisors, etc.
  • Maintain and keep staff records up to date by processing staff data changes in relevant systems quickly and with a high degree of accuracy.
  • Maintain up to date online staff files and records in compliance with applicable legal requirements.
  • Support requests for reports as needed.
  • Maintain a good working knowledge of People policies and self-service options.
  • Support the delivery of critical People cyclical process such as performance appraisals, promotions, salary reviews and learning events.
  • Support broader People initiatives by ensuring continuity and successful delivery of functional services.
  • Contribute to a constructive culture that improves Arup's people's experience.
  • Work on specific projects in the annual People plan (in or outside your area) independently or in a team as part of your growth and development.
  • Partner with US-based HRBP to provide HR support to the Arup's Bogota office, including employee relations, performance management, recruitment coordination, and compliance with local employment laws.
  • Process terminations and conduct exit interviews.
  • Coordinate intern co-op and SENA programs.
Requirements
  • Prominent level of interpersonal skills and integrity to handle sensitive and confidential situations and documentation.
  • Strong service orientation with a demonstrated desire to go above and beyond.
  • 4 plus years of experience working in the human resources field.
  • Excellent written and verbal communications skills - ability to collaborate with all levels of the organization.
  • Solid attention to detail in composing and proofing documents.
  • The ability to prioritize effectively, balance assigned work and exceptional organization skills are required for our constantly evolving environment.
  • Proficiency in or knowledge of using a variety of software applications, especially Microsoft Excel, Word and PowerPoint software and Human Resources systems.
  • Bachelor's degree in business, Human Resources, or related field – preferred.
  • Must possess excellent written, verbal, and communication skills with colleagues of all levels in English and Spanish required.
About Arup

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave.

We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all.

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