Executive Assistant to Vice President, Latin America and the Caribbean
hace 4 días
Job Title: Executive Assistant to Vice President, Latin America and the Caribbean
Department: Programs, Latin America and the Caribbean Center
Background: The Center for Reproductive Rights is a global human rights organization working to ensure that reproductive rights are protected in law as fundamental human rights around the world.
We are a non-profit, non-partisan organization changing law and policy throughout Africa, Asia, Europe, Latin America and the Caribbean, and the United States.
Our team of professionals is committed to advancing the Center's human rights mission through game-changing litigation, legal policy, and advocacy work.
This has powered our exceptional growth to an operating budget of over $50 million and won the respect of law firms in countries around the world, with an additional $29 million annually of donated legal services, representing the work of countless lawyers from more than 46 countries.
The Role: The Executive Assistant to Vice President, Latin America and the Caribbean will ensure smooth and effective administrative support, including managing scheduling, preparations, documentation, follow-ups of all internal and external meetings, expense reports, and travel arrangements.
They will work closely with Associates of Latin America and the Caribbean and members supporting Associate Directors in Latin America and the Caribbean, serving as a liaison for the VP on internal and external programmatic projects as well as implementing processes and procedures to maximize operations and the efficient execution of daily operations in Latin America and the Caribbean.
Primary Responsibilities:
- Scheduling: Oversee the day-to-day activities of the Vice President, Latin America and the Caribbean, including the delivery of quality, high-level administrative support to her, specifically in regard to calendar management, travel arrangements, and meeting preparation/follow-up.
- Meeting Preparation and Follow-up: Ensure the Vice President, Latin America and the Caribbean, is prepared for all internal and external meetings by overseeing and organizing all briefing memos, remarks, talking points, and additional collateral, coordinating across departments, anticipating needs, and strategizing solutions.
- Management: Manage Vice President, Latin America and the Caribbean incoming email—prioritizing for attention and drafting responses as appropriate.
- Executive Representation: Anticipating the needs of the program and having initiative in strategizing solutions.
Qualifications:
- Commitment to the Center's mission, purpose, and values.
- Experience in support of executive/senior managers faced with the challenge of prioritizing their time in a complex, fast-paced environment.
- Minimum of 8 years of related, progressively responsible work experience, including scheduling and travel management experience.
- Fluent in Spanish and English; any additional language is an asset.
- Must be highly organized, with a strong work ethic and attention to detail.
- Excellent presentation, writing, editing, and proofreading skills.
- Ability to maintain confidentiality with sensitive information.
- Solutions-oriented approach with strong analytical/reasoning skills.
- Professional and friendly demeanor and strong customer service skills.
- Must be able to work proactively and independently, multi-task, and work under tight deadlines.
- Dependability, diplomacy, and a sense of humor are necessary.
- Ability to work in a multicultural, diverse, and highly performance-driven environment.
- Ability to see and understand the big picture and translate into a strategic schedule.
- Excellent computer skills including Excel, Word, Outlook, and PowerPoint; with the ability and curiosity to adapt to new technologies.
Compensation: The Center offers a competitive salary commensurate with experience and a comprehensive benefits program.
Benefits: Health: The Center pays up to 95%* of the premium for a comprehensive health insurance plan with no in-network deductible and best-in-class reproductive healthcare coverage, including infertility.
The Center also offers Dental and Vision coverage.
* % may differ in various countries
Flexibility: The Center currently operates in a hybrid model, allowing staff to work 3 days in the office and work 2 days from home
Well-being: The Center offers resources to help prevent and recover from burnout through different programs that enable mental, physical and community well-being.
The Center offers generous leave including paid parental leave, personal days, vacation, and sick leave.
We are also closed the last week of December to allow staff to spend time with their loved ones.
Growth: You will be working with and learning from some of the top legal and operational minds, all passionate about the mission of advancing reproductive rights around the world.
You will also be eligible for a stipend to use towards professional growth.
Global: You will get a front-row seat to update on the fight for reproductive rights in the global space.
You will also have access to Employee Resource Groups to connect to colleagues that share similar interests/backgrounds/views.
Investment: After the first year of employment, the Center will contribute 7.5%* of your annual salary to a 401(k)
* only applicable in US and Kenya
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