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Team Assistant

hace 2 meses

Bogota, Colombia IFC Systems Corporation A tiempo completo

**Team Assistant**

**Job #**:

- req21950**Organization**:

- World Bank**Sector**:

- Administration/Office Support**Grade**:

- GB**Term Duration**:

- 2 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Bogota,Colombia**Required Language(s)**:

- Spanish**Preferred Language(s)**:

- English**Closing Date**:

- 4/14/2023 (MM/DD/YYYY) at 11:59pm UTC**Description**

**Regional Context**

The World Bank Group serves 30 client countries in the Latin America and the Caribbean Region (LCR). Clients range from large rapidly growing sophisticated middle-income clients to IDA countries to small Caribbean states to one fragile state. Despite immense resources, deep inequalities persist in most LCR countries, with nearly a quarter of the Region's people living in poverty. The Bank's strategy in LCR is focused on five pillars:
(a) stimulating growth and improving competitiveness;
(b) reducing poverty and inequality;
(c) making governments and institutions work for people;
(d) providing a platform for tackling global issues (climate change, trade, disease, migration); and

(e) reducing risk, whether from extreme weather events, climate change, crime and violence, or other. During the ongoing COVID-19 crisis, LCR’s strategy is being adjusted to help counties respond to unprecedented health and economic crisis by saving lives; protecting poor and vulnerable people; ensuring sustainable business growth and job creation; and strengthening policies, institutions, and investments. The Bank will support countries in pursuing a green, inclusive, and resilient recovery.

**CMU and Country Office Context**

The LC1 Country Management Unit (CMU) is comprised of Mexico, Colombia and Venezuela. The Country Director (CD) is based in a decentralized office in Mexico City which is aided by an Anchor Office in
Headquarters in Washington, DC and an office in Bogota, Colombia, headed by a Country manager. The Mexico country office has almost 40 staff, covering all aspects of the operational business from the ground.
The CMU oversees a wide range of Bank activities, including a large number of financial services and a strong program of innovative knowledge, reimbursable and convening activities. Currently, the World Bank is closely monitoring developments in Venezuela, while not having an active engagement with the country. Given the setup of the CMU, extensive communication and coordination among virtual teams working in Bogota and Headquarters is required.

as the need arises. The World Bank Group is committed to achieving diversity in terms of race, gender, nationality, culture, and educational background. Individuals with disabilities are equally encouraged to apply.

**Role & Responsibilities**:
Principal Team Assistant responsibilities:
The team assistant carries out the full range of office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks. They coordinate extensively with
service units and liaise frequently with team members both at headquarters and in the field, as well as external counterparts. Team Assistants may also be assigned responsibility for some aspect of the unit's
administrative functions.

General Office Support:

- Handle the office’s reception desk: take accurate and comprehensive telephone messages, dispatch incoming correspondences, route internal and external queries on the assigned portfolio to the appropriate Bank officer, respond to routine telephone inquiries using knowledge of work program and staff schedules, and welcome visitors to the Bank’s office.
- Incorporates agreed comments into documents, making full use of shared drives and software capabilities.
- Uses word processing or desktop publishing skills to produce complex text, reports, powerpoint presentations, figures, graphs, etc., according to standard Bank formats and distribution.
Maintain an effective network of contacts with government officials, donors, civil society, academia, businesses, and other World Bank offices.
- Provide logístical support in the preparation and planning for various events including meetings, conferences, workshops, and project negotiations.
- Prepare, document, and distribute the contents of diplomatic pouch to and from Washington D.C. and other Bank locations.
- Tracks assigned task/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.
- Maintains up-to-date work unit project and other files (both paper and electronic).
- Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
- Solves non-routine problems (e.g., responds to requests requiring file search, etc.).
- Supports preparation of standard system generated reports
- Liaises and coordinates effectively with the country director’s

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