![Foreign & Commonwealth Office](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant to Hma
hace 3 semanas
Job Description (Roles and Responsibilities)
**Main Purpose of Job**:
This role will help promote the UK as an excellent political and commercial partner for Colombia, working proactively to promote the British Embassy activities and initiatives across all policy areas. You will work closely with HMA, DHM, CoS and Embassy colleagues while having the opportunity to support meetings and events with important stakeholders to the UK.
**Roles and Responsibilities**:
**Diary Management**:
- Filters and manages incoming HMA and DHM diary requests ensuring their time is focused on priories.
- Keeps track and ensures stakeholder engagement runs efficiently while proposing follow-up or intro engagements.
- Coordinates with CoS and the Close Protection Team (CPT) logistics for appointments and travel.
**Briefings and speeches**:
- Commissions, collates and ensures quality control of briefings, speeches, video scripts for HMA & DHM.
**Correspondence and Information management**
- Prepares office correspondence and manages archive effectively.
- Keeps records (minutes) on meetings.
- Translates English-Spanish/ Spanish-English at HMA/DHM/CoS request.
**Budget**:
- Manages expenses and budget forecasts
**Resources Managed**:
- Co-manages Private Office intern
Essential qualifications, skills and experience
- Full-time availability.
- Proficient with Microsoft Office Suite.
- Responsible, well organised and strongly committed to the job.
- Sociable, able to interact and collaborate with different teams and requests.
- Excellent teamwork and communications skills.
- Works well under pressure and against deadlines, able to deal effectively with stressful and difficult situations.
- Fluent in both written and spoken English and Spanish.
- Interest and knowledge of the United Kingdom.
- Must have the legal status to live and work in Colombia
Desirable qualifications, skills and experience
- Proven experience on secretariat assistance and/or diary management.
- Certified Technician on Bilingual Secretariat or equivalent (Minimum)
- Protocol knowledge
- Desirable C1 certified -IELTS or TOEFL).
- Required behaviours- Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service Application deadline
- 27 May 2024
Grade
- Administrative Officer (AO)
Type of Position
- Full-time, Permanent
Working hours per week
- 35
Region
- Latin America and Spanish speaking Caribbean
Country/Territory
- Colombia
Location (City)
- Bogota
Type of Post
- British Embassy
Number of vacancies
- 1
Salary Currency
- BRL
Salary
- COP$ 5,531,862 monthly
Start Date
- 15 July 2024
Other benefits and conditions of employment
**Learning and Development Opportunities**:
The British Embassy offers an enriching learning and development opportunities
**Working Patterns**:
Working hours: Mondays to Thursdays 8:30 am to 17:00
Fridays 8:30 to 13:30
Job holder might be required to work events on evenings and/or weekends
Additional information
- The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.
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