Administrative Assistant

hace 4 meses

Barranquilla, Colombia Auxis A tiempo completo

Job Summary:
**Responsibilities**:

- Organize and schedule meetings and appointments.
- Answer calls and greet all clients and visitors with professionalism and etiquette.
- Assist in the preparation of regularly scheduled reports regarding transportation, supplies, petty cash, and credit card statements.
- Book travel and hotel arrangements as needed.
- Provide support to visitors.
- Provide information by answering questions and requests.
- Manage the access control process and deactivation.
- Assist with onboarding coordination.
- Coordinate maintenance and repairs for office equipment, furniture, and facilities.
- Monitor and manage office supplies orders, and inventory, ensuring adequate stock levels, and manage the purchase processes, including creating invoices and quotes as requested.
- Liaise with external vendors and service providers for facility-related matters.
- Ensure compliance with health and safety regulations and emergency procedures
- Provide support at Auxis Peak fairs by quoting and ordering products.
- Control the access and registration process for visitors, vendors, and employees, ensuring compliance with company policy.
- Maintain accurate and up-to-date human resource files, records, and documentation, and manage and audit the physical file storage.
- Supports the facilities administration.

Skills and Experience:

- English-Spanish Language (Oral and written proficiency of 80% or higher) (B2+ level in English).
- High School Diploma or Technical Degree.
- Strong knowledge of MS Office tools.
- Strong work ethic, honesty, and loyalty with strong values.
- Must be detail-oriented, paying attention to details and making a conscious effort to understand causes rather than just effects.
- Able to effectively work in stressful environments and handle situations with frequently changing priorities.
- Must communicate professionally (both orally and in writing) when dealing with employees, management, vendors, and clients.
- Must possess strong analytical skills.
- Organizational, multi-tasking, and prioritizing skills.
- Must be a team player and interact effectively with staff at all levels of the company and its operating units.
- Strong initiative to follow up on pending issues and organize assigned work.
- Ability to handle confidential material with sensitivity.

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