Event Specialist Latam North

hace 2 semanas

Bogotá Cundinamarca, Colombia AO Foundation A tiempo completo

The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.

The AO’s educational events facilitate training and expertise across our clinical specialties such as trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. Our regional Education Events teams are responsible for the planning, delivery, and on-site execution of all our educational events.
- Employment type / Anstellungsverhältnis: Permanent- Workload percentage / Pensum: 100%- Location / Standort: Bogota, CO- Experience level / gewünschtes Erfahrungsniveau: Experienced professional- Application language / Bewerbungssprache: English or German**Main Responsibilities**:
Key Responsibilities
- Support event deployment and logistics (pre-, on-site and post
- event)
- Provide operational and administrative support for all related event activities and maintain activities in the event management system
- Manage event participants for assigned educational events
- Support the events execution on-site as a backup of the Event Owners
- Help to facilitate smooth collaboration within Operational Teams (EO and ES)
- Manage the collaboration with local agencies / suppliers
- Act as the cost expert of the events (manage the expenses)
- Drive invoice handling and P&L reporting
- Manage CME accreditation
- Manage compliance approval and data in Concerto
- Manage event closing for final reconciliation

Accountable for
- Assigned event(s) within in the cluster
- Budget for assigned events

Interfaces
- Cluster Leads
- EOs
- Local agencies / suppliers incl. Synbone
- Event participants

**Main Requirements**:
Educational requirements
- Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis“

Job experience
- Proven record of professional experience in event organization or project management (3-5 years)
- Experience in medical events/course organization would be an advantage

Key skills
- Strong organizational-, project
- and event management skills
- Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders
- Good problem solving and strong analytical skills as well as proven ability to prioritize task
- A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
- Effective Team player skills through consistent reliability and effective support
- Knowledge and proven experience of relevant systems

Language skills
- Fluent written and verbal English. Knowledge of other relevant languages in the region are an asset

**We offer**
- An interesting and varied job in an exciting and innovative organization
- The opportunity to be part of a highly committed international team
- Modern infrastructure
- High degree of flexibility regarding working hours and location (depending on operational requirements)
- Generous package of social benefits, including supplementary vacation days and pension scheme contributions
- Internal skills training opportunities and support for continued education
- Date of publication: Sep 24, 2024

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