Field Accountancy Technical Referent

hace 2 semanas

Colombia Huila Médecins Sans Frontierès A tiempo completo

**FIELD ACCOUNTING TECHNICAL REFERENT (BASED IN ANY OCBA HUB)**:

ES
Full Time
Finance

**GENERAL CONTEXT**

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.

Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

**GENERAL OBJECTIVE AND JOB ENVIROMENT**

The Accountancy Service is part of the Finance Department, and currently is composed by 10 employees. This service comprises the Field Accountancy area and the General Accounting area, in MSF OCBA. The main objective of this service is to guarantee the reliability of the financial statements of the organization and to define the financial-accounting policies agreed with Finance Direction. To obtain that is necessary the management of accounting processes and control in the Field, HQ and any other MSF OCBA entity to ensure the accountability at financial-accounting level.

The Accountancy Technical Referent is part of the Field Accountancy area, and she is accountable to the Field Accountancy Coordinator. The Field Accounting area guarantee the reliability of the accountancy in MSF OCBA missions and ensures the accounting support to regular and emergency missions.

The main objective of this position is, in one hand, to guarantee the implementation of the accounting directions and regulations set by Finance Department to ensure field management accounts are complied with, and in other hand, to monitor and support a portfolio of MSF OCBA missions regarding the accountancy management, while being functionally responsible for the Accounting Mangers in those missions (regular and emergency missions). Apart from, the Accountancy Technical Referent participates in (non-specific) efforts related with field accountancy management optimization, IT systems development and functional ownership, as well as development of accountancy management procedures and trainings for all finance staff in the field. This position can be based in any OCBA hub.

**RESPONSABILITIES AND MAIN TASKS**:
**1) Finance-Accounting Policies and procedures implementation in OCBA missions**
- Responsible for carrying out the appropriate actions to implement the MSF OCBA Financial-Accounting Policies in the field involving complying with accounting principles and regulations in order to guarantee the fulfilment of the principles of transparency and accountability and the accounting regulations set by MSF OCBA for field accounting management purposes.
- Guarantee and monitor coherence and reliability for accounting records of the mission under his/her responsibility, ensuring respect for accounting and management processes and for the existing Financial-Accounting Policies.
- Carries out financial internal controls and audits of the missions/projects she/he oversees.
- Collaboration in the definition of MSF OCBA financial -accounting procedures. Elaboration and update of procedure documentation.
- Proactively identify and/or anticipate areas of improvements, work methodology, challenges and financial risks in his/her area of expertise.

**2) Field Support and Monitoring**
- Functionally responsible of the Accounting Managers (ACMAs) included in her/his portfolio of regular and emergency OCBA missions.
- Provide guidance and technical support to the Accounting Mangers for accounting management processes, monitoring entry data in accountancy systems with guidance in complex accounting registration. Ensure coherence between the data coming from the missions and MSF’s general accounts ensuring accountability and transparency.
- Provide guidance and technical support to the missions under her/his portfolio to ensure an appropriate support documentation of the accounting registers and an appropriate storage and archiving of these documents.
- Collaborate and provide guidance in the managerial skills development and career development of the ACMAs with special focus to the PMS process (Performance Management System).
- Responsible of Briefing/Debriefing in the accounting frame and tools for field financial positions as ACMAs and Financial Coordinators (Fincos). If needed, also Financial Admins and any other position required (direct contact with pool management to detect new admissions to be briefed).
- Supervise field monthly and annual closings of mission’s accounting being the internal controls and mechanisms under her/his responsibility.
- Supervise and follow up accounting deadlines in order to ensure that these are met by the mission. Propose solutions to the mission to achieve the deadlines.
- Regularly m

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