Movement Control Officer

hace 3 semanas

Bogota, Colombia United Nations A tiempo completo

This position is located in the United Nations Verification Mission in Colombia (UNVMC). The Movement Control Officer reports to the Chief Supply Chain and Service Delivery. The Movement Control Officer is responsible of the provision of movement control services pertinent to the mission in accordance with the functional responsibilities of passenger booking, cargo and Air Field/Air Terminal/Transport/ Riverine movement and control activities. Develop technical documents, overall policies, standard operating procedures, budgets proposals and guidelines taking into account quality management and risk management best practices. S/he establishes work requirements and priorities, based on the mission’s deployment status and mandate.

**Responsibilities**:
Movement Control duties:

- Coordinates the activities of movement control office within the mission.
- Establishes and monitors Units Key Performance Indicators (KPIs) and conducts regular performance assessment.
- Participates in the coordination of the provision of reliable, cost-effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility.
- Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities.
- Prepares operational plans, performance reports and responses to internal and external audit observations.
- Prepares and reviews standard operating procedures for the movement control related processes.
- Monitors quality control procedures to ensure they are implemented for all work processes.
- Monitors the accuracy and validity of data recorded in the management information systems.
- Monitors the reference documents to ensure that they are current and readily available and accessible to all relevant personnel.
- Develops, in consultation with the Chief Supply Chain and Service Delivery, cost-effective and efficient transport plans, accessing the modalities of different means of transport, examining the costs and benefits of outsourcing transport functions and their feasibility in operational terms.
- Evaluates short-term aviation, sea and surface transport contracts.
- Conducts inventories and physical annual checks of relevant facilities and equipment.
- Prepares budget proposals for the field mission's movement control unit.
- Participates in the coordination of the requisition process with purchasing authorities to ensure that bidding and approval activities meet required timetable.
- Determines technical specifications for movement control services and develops statements of work/requirements.
- Provides inputs to responses to UNHQ during the vendor's evaluation to ensure that vendor's proposals meet technical requirements.
- Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements.
- Participates in the missions conducted in the-filed by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry.
- Liaises with insurance specialists to resolve problems related to insurance policies for movement control services.
- Manages the allocation and rotation of appropriate work assignments.
- Formulates the unit annual work plan and coordinates the individual annual work plans, evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the unit's staff.
- Develops training courses, workshops and other related training activities.
- Performs other related duties as required.

Joint Movement Control Centre duties/ Passenger Booking duties:

- Monitors the receipt and registration of customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission.
- Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission.
- Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers.
- Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
- Analyzes projected passenger and cargo flows in order to estimate required resources.
- Monitors that statistical data in Power BI on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines.

Cargo Warehouse duties:

- Supervises the activities of the Cargo Warehouse.
- Monitors the process of excess personal luggage and cargo receipt a

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