Human Resources Assistant

hace 2 semanas

Bogota, Colombia United Nations A tiempo completo

This position is located within the United Nations Verification Mission in Colombia (UNVMC) in Bogota, Colombia. The Human Resources Assistant reports to the head of the Recruitment team.

**Responsibilities**:
Within the limits of delegated authority, the Human Resources Assistant will be responsible for performing the following duties:
Recruitment and Staff Selection
- Reviews job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.
- Assists in conducting preliminary reviews, prepares and submits recruitment cases to Field Central Review Bodies.
- Assists in the filling of posts for all categories. For national positions, initiating and following-up on reference checks and academic verifications, ensuring the completion of pre-recruitment formalities, calculating salaries and related benefits, preparing and dispatching offers of appointments and Statement of Emoluments.
- Maintains job opening files, ensuring closure of job openings in INSPIRA upon completion of selection.
- Prepares recruitment status reports for use by management.
- Recruitment of non-staff such as Consultants and Individual Contractors.

Administration of entitlements and benefits
- Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating the merit of each case and making recommendations for resolution;
- Reviews and processes entitlements and benefits related actions, making appropriate recommendations where exception is required.
- Provides advice on salaries and related benefits and travel entitlements.
- Determines benefits and entitlements for staff on the basis of contractual status in line with Staff Rules and Regulations, preparing justifications for exceptions for review by the Chief Human Resources Officer for reporting in the BTA portal.
- Inducts newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements and benefits.
- Assists in resolving complex HR related issues and problems by conducting necessary research and fact finding and preparing drafts and related documentation for review by the Supervisor.

Performance Management and Staff Development
- Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity.
- Ensures compliance with the performance management system, including inputs to the Joint Monitoring Group and Rebuttal Panels in which he or she serves as ex officio member.
- Reviews complaints or grievances from staff on performance related matters and initiates actions to resolve them.
- Prepares monitoring reports on staff development and career support programmes.
- Assists in the development and tracking of career development programmes in liaison with the regional training focal points.

Planning and Budget
- Supports the mission planning process throughout the mission lifecycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure.
- Assists with reviewing recommendations resulting from staffing reviews and providing data that would translate them into staffing requirements for purpose of budget preparation.
- Provides assistance and recommendations to the mission’s sections on job classification procedures and the preparation of classification documentation including Job Descriptions and org charts.
- Assists with the monitoring of staffing related costs and expenditures in the UMOJA in line with the funds.
- Ensures that management of posts is conducted in line with established standard procedures, and processes related transactions such as fund commitment in UMOJA to meet any shortfalls.
- Advises managers on loaning of posts between sections and movement of posts and staff between locations based on the Standard Operating Procedures, Staffing table and Post Management.

Others
- Analyses incoming correspondence, and drafts memorandum and faxes related to HR matters.
- Prepares monthly reports on staffing compliments and post incumbency.
- Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management matters.
- Keeps abreast of developments in various areas of human resources.
- Performs other duties as may be assigned.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resour

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