Programe Associate Technical Secretariat Multi

hace 5 meses

Bogotá Cundinamarca, Colombia United Nations Development Programme (UNDP) A tiempo completo

**Job Identification**
- 20378

**Locations**
- Bogota, Colombia**Posting Date**
- 09/02/2024, 03:32 PM
- 09/16/2024, 07:59 PM

**Job Schedule**
- Full time

**Agency**
- UNDP

**Grade**
- G6

**Vacancy Type**
- Fixed Term

**Practice Area**
- Conflict Prevention, Peacebuilding and Responsive Institutions

**Bureau**
- Regional Bureau for Latin America and the Caribbean

**Contract Duration**
- 1 Year with Possibility for extension

**Education & Work Experience**
- Bachelor's Degree - 3 year(s) experience OR High School certificate
- 6 year(s) experience

**Required Languages**
- Fluency in Spanish and English is required

**Vacancy Timeline**
- 2 Weeks

**Mobility required/no mobility**
- no mobility required

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and **inspiring stories.**

**Position Purpose**

Under the overall guidance of the Coordinator of the Technical Secretariat and Programme Analyst, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate may supervise support staff of the Technical Secretariat of the Fund. The Programme Associate works in close collaboration with the Operations, Programme and projects’ staff in UNDP CO, and support other UN Agencies that implement projects financed by the Fund.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

**Key Duties and Accountabilities**

1.Provide effective financial support to the management of the Fund, focusing on achieving the following tasks, in coordination with the Fund's Programme Analyst
- Ensure up-to-date information on the Fund's financial resources and their constant monitoring, including donor contributions, project disbursements, direct and indirect costs.
- Prepare updated financial reports under the guidance of the Fund Coordinator, for external presentations, donor reporting, and the general public.
- Support monitoring and evaluation area to update information flow on project-approved resources and disbursements.
- Ensure proper financial management of resources and budgets, raising necessary early alerts related to agreement validity, resource availability, unspent balances, pending donor deposits, GMS reserves, among others.
- Prepare necessary budget reviews and budget adjustments, including reversals and requests ensuring sound budget management.
- Under established financial regulations, review the eligibility of expenses to be processed in the Fund and maintain accounting and financial control of each one carried out by the Fund.
- Provide administrative and financial management support to projects funded by the Fund.
- Ensure the flow of updated information on fund availability among different implementation bodies.
- Prepare, support, and process program requests: payments, contracts, purchases, tenders, accounting reversals, travel requests, procurement processes, among others, in accordance with established norms and procedures.
- Prepare relevant financial documentation for audits.
- Prepare financial reports of agreements and contribution agreements, as well as reports to donors with the periodicity indicated in the agreements, as well as counterpart reports.

2. Provide administrative and project management support to the Fund, focusing on achieving the following tasks, in coordination with the Fund's Programme Analyst:

- Ensure coordination with the headquarters of Multi-Partner Trust Funds as Administrative Agent, to constantly update actions related to the Fund, including decisions, newly announced contributions, and participation of new actors.
- Support Fund coordination, ensuring established operational processes and the correct workflow throughout the Fund's project cycle.
- Assist in the organization and development of Technical and Steering Committees, and provide additional general support required by the Fund's coordination to ensure its proper functioning.
- Support the Fund in the development of administrative activities related to its responsibilities, ensuring efficient and effective implementation management. Th

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