Human Resources Assistant

hace 5 días

Bogota, Colombia United Nations A tiempo completo

This position is located within the United Nations Verification Mission in Colombia (UNVMC) and will be based in Bogota, Colombia. The Human Resources Officer reports to the Head Client Support team as First Reporting Officer and to the Chief Human Resources Officer (CHRO) as Second Reporting Officer.

**Responsibilities**:
Under the overall guidance of the Chief Human Resources Officer Unit and the direct supervision of the Human Resources Officer/Team Leader, the Human Resources Assistant FS-5 will be responsible for the following duties:
On-Boarding and Administration of Staff Contracts and Benefits & Entitlements:

- Create request in employee self-service (ESS) on behalf of staff/non-staff through Umoja Portal, approve self-service request initiated by employees, search and submit request for creating index number when necessary; perform actions on onboarding, contract renewals/extensions, permanent/temporary movements, separation.
- Prepare recommendation of grade and level, letter of offer and required documents for entry medical examination. Brief newly arrived staff members regarding entitlements.
- Perform actions on employee entitlements: settling-in grant, relocation grant, education grant advance, education grant claims, recovery of advance, language benefit, maintain family status, mobility, repatriation grant, rental subsidy/deduction.
- Perform actions on time processes: Maternity leave, special leave, sick leave, family visit and home leave travel, rest & recuperation (R& R) and paternity leave recording, disability, create employee self-service request or record absence/attendance on behalf of employees, view team calendar and absence of balances of employees, monitor time and attendance for staff including danger pay. Liaise closely with the client missions to process and facilitate payments and on administering sick leave/medevac cases, compensatory time off requests.
- Perform actions on payroll processes: process and confirm payroll, claims processing and overpayments.
- Perform requesting and managing services for consultants and individual contractors: Issue contracts and review service entry sheets for consultants and individual contractors’ fee payment.
- Perform core master data management functions. Review and approve data elements entered in ESS including original supporting documentation and upload seen and verified copies and if required enter/change on behalf of employees.
- Supervise and monitor the work of Human Resources Assistants at a lower level in carrying out all human resources transactions including but not limited to processing personnel and related HR transactions and maintenance of staffing tables;
- Provide oversight, review and send to the Kuwait Joint Support Officer (KSJO) for further processing the Education Grant Claims and Advances received from EG missions staff;
- Provide oversight, review and submit the ABCC claims and provide effective service delivery of the Claims and Compensation Team; Perform actions on benefits processes: special leave without pay (SLWOP), claims under appendix D and Malicious Act Insurance Policy (MAIP);
- Provide operational support desk functions (OSD functions) for HR substantive and technical issues as well as resolve on-going issues through quality assurance analysis.
- Receive and review grievances and complaints related to entitlements and benefits, assessing and evaluating the merit of each case and making recommendations for resolution; Reviews and process entitlements and benefits related actions, making appropriate recommendations where exception is required.
- Administer and provide advice on salaries and related benefits and travel entitlements.
- Determine benefits and entitlements for staff on the basis of contractual status in line with Staff Rules and Regulations, preparing justifications for exceptions for review by the Chief Human Resources Officer before submission to the Headquarters.
- Induct newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements and benefits.
- Review and process personnel actions through Umoja.

Recruitment and Placement:

- Assist in the filling of vacant posts for all categories, including initiating and following-up on reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Provide input into policy development for HR policies for staff in the Field Service, General Service and related categories.
- Schedule and coordinate entry tests for locally-recruited staff.
- Supervise and support the maintenance of vacancy announcement files, staffing tables and tracking of status of recruitment cases.

Other Duties:

- Analyze incoming correspondence, and drafts memorandum and faxes related to HR matters.
- Prepare monthly reports on staffing compliments and pos

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