Workplace Coordinator

hace 5 meses

Tocancipá Cundinamarca, Colombia The Workshop A tiempo completo

**Who we are**

The Workshop is a tech company that develops intuitive software for the online gaming industry. Our motto is to move “Fearlessly Forward” together. Cooperative innovation is at the center of everything we do - from our games, new products and technologies, to how we collaborate and share inspiration with one another.

Within The Workshop, MSP is a highly private, managed services and data centre hosting facility. We offer an array of different products and services including cloud, co-location, managed security and many other ‘as a’ services. Our business is made up of diverse, highly skilled people who enable our customers and their businesses by matching the right solutions to their technology needs.

**Your mission**

The first point of contact for all office employees and visitors at front of house reception. Responsible for ensuring the Company operations run effectively and efficiently. To have strong attention to detail, thrive in a demanding environment and have the ability to tackle competing priorities. This position is pivotal to facilitate operational success by providing a wide range of services in a fast-paced, multi-tasking work environment.

We want to provide a working environment that is safe and secure, enables collaboration, as well as independent working - and is one that you are proud to call your workplace.

**What you'll do**
- Main point of contact at front of house reception where all internal and external visitors will be greeted and assisted in a courteous and professional manner.
- Ensure the reception area & meeting rooms are maintained in a clean, tidy and secure condition.
- Responsible for ensuring refreshments in meeting rooms and stationery area are stocked.
- Meeting room management i.e. conflict of appointments etc.
- Order and coordinate catering requests.
- Create and maintain an electronic filing system for work transparency and efficiency.
- Responsible for mail duties, including distributing post/packages to staff, sending mail, booking local couriers, and international ensuring correct procedures and tracking are maintained.
- Answer all incoming phone calls and direct inquiries to the appropriate person.
- Manage office services, such as travel, accommodation, supplies, asset management and disposal of assets.
- Issue access cards to new starters, visitors & contractors, in line with security restrictions & keep the system up to date.
- Ensure sufficient stock of office supplies and place orders, including stationery, printer supplies, catering supplies and Thirsty Thursday drinks.
- Conduct induction office tours for new starters.
- Assist with on-boarding new hires - desk allocation.
- Assist the Workplace Manager in coordinating company building management issues and maintenance services. Ensuring maintenance record is kept up to date, followed up and reports filed onto the system.
- Raise purchase orders as required in-line with company procedure.
- Organize company events and workshops i.e. Christmas, summer party, Learning Labs.
- Act as a First Aider for the Workplace.
- Ensure First Aid boxes are fully stocked and compliant.
- Other administrative duties and projects as required.
- Thrive in making the office a pleasant and inspiring place to work.

**What you'll bring**
- Ability to adapt and provide support in a fast-paced, customer-focused environment.
- Solid experience in a front of House/Reception capacity.
- Complete fluency in English, both written and spoken is essential.
- Must have great communication and organisational skills, the ability to multitask, and a willingness to learn and grow.
- Self-motivated, resourceful, and able to work with mínimal supervision.
- Flexible, driven and team-oriented.
- Continuous Improvement and Agile mindset part of your DNA.
- Ability to work under pressure, handle multiple tasks, and meet tight deadlines.
- Hard worker and a proactive problem solver.
- Well-presented and professional with a friendly and positive manner.

**What's in it for you**
- A friendly, inclusive and multicultural environment. We are made up of over 35 nationalities and speak almost 30 languages.
- An attractive salary and personal growth opportunities.
- A sabbatical program, which offers the opportunity to take one period of six weeks (30 working days) paid leave every for 4 years of service at The Workshop.
- Private health insurance.
- Gym membership discount.
- Self-managed learning budget.
- Employee referral bonus programme.
- In-company English lessons at different levels with native teachers.
- The possibility of enjoying your holiday period before completing the first year with us.
- The opportunity to take up to three paid volunteering days each year.
- A range of events throughout the year, including Learning Labs, Hackathons and Designathons.

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