Specialist Workplace Management
hace 2 semanas
Purpose & Overall Relevance for the Organization:
Connect with our internal clients in relation to the experience provided and ensure together with the team, a rapid and effective response.
Key Responsibilities:
- Ensure that at all times, all areas of our entire premises (office, storage, shipping/receiving, mechanical, and parking) are maintained in function and appearance as vital parts of a first-class facility, in full accordance with all established safety, housekeeping and brand promotion standards.
- Lead all event and meeting setups, working with business leaders to proactively ensure all facility requirements have been addressed (including communications, contractor/vendor insurance requirements, signage, equipment, A/V, stage, chairs, HVAC
- Oversee and liaise in partnership with C&W coordinator with coffee, vending machine, janitorial, pest control, and hygiene services providers to monitor efficient and effective performance in maintaining a first-class office environment.
- Manage adequate stock levels of office supplies, coffee supplies, and janitorial supplies on an ongoing basis.
- Conduct Workplaces Orientations for new hires as part of Onboarding process.
- Serve as company concierge in regard to guests, clients, staff, providing tours of facilities, provide badge, parking validation as necessary.
- Ensuring that each conference room has necessary supplies and set up prior to meeting times, including AV equipment.
- Vendor procurement, purchase order creation and invoice tracking with vendors.
- Support internal food benefits with monitoring daily operational process.
Key Relationships:
- Human Resources Department
- Department Leads
- Building Administration
- External Vendors
Knowledge Skills and Abilities:
- Stakeholder Management
- Prioritization
- Communication Skills
- Problem-solving Skills
- Organizational Skills
Requisite Education and Experience / Minimum Qualifications:
- 1-2 years experience in business administration and or/design fields (engineering, architecture)
- Public Relations Experience
- Microsoft Office
- Intermediate English
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