Team Assistant

hace 2 semanas

Bogotá, Bogotá D.E., Colombia IFC Systems Corporation A tiempo completo

Team Assistant

Job #:

- req25966
Organization:

  • World Bank
    Sector:
  • Administration/Office Support
    Grade:
  • GB
    Term Duration:
  • 2 years 0 months
    Recruitment Type:
  • Local Recruitment
    Location:
  • Bogota,Colombia
    Required Language(s):
  • Spanish
    Preferred Language(s):
  • English
    Closing Date:
  • 2/9/2024 (MM/DD/YYYY) at 11:59pm UTC
    Description

Regional Context
The World Bank Group serves 30 client countries in the Latin America and the Caribbean Region (LCR).

Clients range from large rapidly growing sophisticated middle-income clients to IDA countries to small Caribbean states to one fragile state.

Despite immense resources, deep inequalities persist in most LCR countries, with nearly a quarter of the Region's people living in poverty.

The Bank's strategy in LCR is focused on five pillars:

(a) stimulating growth and improving competitiveness; (b) reducing poverty and inequality; (c) making governments and institutions work for people; (d) providing a platform for tackling global issues (climate change, trade, disease, migration); and (e) reducing risk, whether from extreme weather events, climate change, crime and violence, or other. During the ongoing COVID-19 crisis, LCR's strategy is being adjusted to help counties respond to unprecedented health and economic crisis by saving lives; protecting poor and vulnerable people; ensuring sustainable business growth and job creation; and strengthening policies, institutions, and investments. The Bank will support countries in pursuing a green, inclusive, and resilient recovery.

CMU and Country Office Context
The LC1 Country Management Unit (CMU) comprises Mexico, Colombia, and Venezuela.

The Country Director is based in a decentralized office in Mexico City, which is supported by an Operations Manager, an Anchor Office in Headquarters in Washington, DC and an office in Bogota, Colombia, headed by a Country Manager.

The Colombia country office has about 50 staff, covering all aspects of the operational business.

The CMU oversees a wide range of activities, including the Bank's financial services and a strong program of innovative knowledge, reimbursable, and convening activities.

The World Bank does not have an active engagement in Venezuela but is closely monitoring developments in the country. Extensive communication and coordination among virtual teams working in Bogota and Headquarters is required.

The LC1 CMU is looking for an experienced, high-performing, energetic Team Assistant to support the Colombia office. S/he would work closely with other members of the World Bank's country office team in Colombia.

The selected Team Assistant will be based in Colombia and will report to the Country Manager for LC1.The World Bank Group is committed to achieving diversity in terms of race, gender, nationality, culture, and educational background.

Individuals with disabilities are equally encouraged to apply.

Role & Responsibilities:

Principal Team Assistant responsibilities:


The Team Assistant carries out the full range of team and office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks.

The roles and responsibilities of the Team Assistant are as follows:

i)Administrative support:

  • Work productively and effectively, often from his/her own initiative, providing support to Global Practices and CMU staff, Task Team Leaders (TTL) and other team members;
  • Draft routine correspondence, projectrelated documents, and proofread materials using proper grammar, punctuation, and style;
  • Maintain the unit's filing system up to date (electronic documents) and retrieve data from various sources when needed;
  • Prepare folders of documents to be signed, ensure timely clearance and perform proper distribution;
  • Coordinate logistics arrangements (videoconference, WebEx, and audioconference) for meetings organized by the CMU, including preparation of folders for meetings and followup with IT team to
make sure that the sites connections are well established before the meetings;

  • Assist visiting missions and project teams with preparation of mission announcements, planning of local logistics, scheduling of meetings, and coordination of administrative arrangements in
connection to the mission requirements;

  • Maintain the distribution lists, phone/address lists, databases up to date;
  • Support the project teams in the followup of tasks;
  • Maintain project and other files up to date in the official repository of the World Bank, SharePoint;
  • Undertake ad hoc inquiries requested by the CMU;
  • Monitor and track assigned task/project steps/timetables, coordinate with relevant staff, and provide assistance and/or information on status and progress of tasks.
  • Serve as a backup to other staff on project and administrative tasks when needed.

ii) Client and external stakeholder interaction:

  • Coordinate with other Bank Group units, Government offici

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