movement control assistant

Org. Setting and Reporting

This position is located in the Movement Control Unit of the United Nations Verification Mission in Colombia (UNVMC). The incumbent will be based in Bogota and will report to the Chief Movement Control Officer.

Responsibilities

Within the limits of delegated authority, the Movement Control Assistant will be responsible for performing the following duties:

• Receives and registers cargo movement requests for air/ground transportation.
• Receives supplies from different sections, arranges for transportation and follows up from delivery to destination.
• Coordinates transportation of cargo by air and/or road with Air Operations and Transport Section, respectively.
• Ensures proper and safe storage of inbound and outbound cargo.
• Ensures proper packing and marking of cargo items, including dangerous goods.
• Informs appropriate consignees on delivery of items.
• Provides technical advice and guidance to personnel involved in cargo movements.
• Compiles and maintains cargo statistics related to air/ground movements.
• Coordinates work of outsources loaders at the airport.
• Prepares cargo manifest and ensures its distribution to all concerned parties.
• Facilitates embarking/disembarking of passengers at the airport, and loading/unloading of cargo.
• Ensures that loading of the aircraft is conducted in accordance to the published daily schedule and cargo manifest.
• Checks in passengers against passenger manifest, issues boarding passes and organizes passengers transfer for aircraft boarding.
• Performs pre-boarding briefing for passengers and monitors the safety briefing performed by the aircrew.
• Facilitates immigration and customs formalities for passengers.
• Ensures that passengers' baggage is weighted, measures, labeled, manifested, and loaded into the aircraft.
• Ensures the General Release from Liability form (waiver) for non-UN passengers is in place and retained before boarding.
• Reports time of take-off and landing of UN aircraft to Air Operations Center.
• Receives the Aviation Risk management check list from aircrews and informs Air Operations center of safety concerns if any.
• Ensures established procedures are in place and aviation safety regulations are followed.
• Provides assistance to VIP passengers, if required.
• Carries out duties in Passenger Booking Cee, if required.
• Performs the flight monitor duties or other duties as and when required.
• Provides multi-modal movement control support to the sector.
• Ensures that dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations.
• Prepares and delivers comprehensive and operational reports that leverage advanced data analysis tools such as Power BI and other intelligent data analysis programs.
• Provides assistance to travel, procurement and logistics Units/ Sections.
• Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions.
• Performs other duties as may be required.

Competencies

Professionalism:
Shows pride in work and in achievements; Demonstrated s professional competence in the field of movement control, multi-modal transportation, airline operations and logistics management; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work

Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

A high school diploma or equivalent is required.

Job - Specific Qualification

A valid national driving license is required.

Certification in International Air Transport Association (IATA) or International Maritime Organization (IMO) rules and procedures for transporting dangerous goods is desirable.

Certification in Supply Chain Operations Reference Professional (SCOR-P), Supply Chain Professional (SCP), or other logistics, transportation institutions or equivalent is desirable.

Certification in Project / Programme Management methodology by an accredited body (i.e., PMP, PGMP, PRINCE 2 Foundation Project Management certification or practitioner level) is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in movement control, aviation, multi-modal transportation, airline operations, logistics management, or a related field is required.

Experience in using Enterprise Resource Planning (ERP) systems is desirable.

Experience in establishing Scope of Work (SOW), technical evaluations for third party contacts and associated knowledge of Low Value Acquisition (LVA), Purchase Orders (POs) and invoicing procedures is desirable.

Experience in performance management, data management, performance reporting using business intelligence tools for data analysis and visualization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in both English and Spanish (oral and written) is required.

NOTE:

Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand), and "knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.

Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located.

Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station.

Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. Appointment or assignment against this position is for an initial period of one year.

The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General ́s Gender Parity Strategy.

Female candidates are strongly encouraged to apply for this position. #United_for_Gender_Parity The United Nations is committed to creating a diverse and inclusive environment of mutual respect.

The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia:

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).

Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.

This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on "Manuals" in the "Help" tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening.

No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.

Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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