Sr Analyst Administrative

hace 2 semanas

Bogotá, Bogotá D.E., Colombia MSD A tiempo completo

As an important ally of the Medical Affairs team (GMSA) in Latin America (LATAM), The Strategy & Alignment Team (S&A) has evolved to create, collaborate, and communicate tailored strategic and innovative solutions recognized every day.

By doing so, we aim to enable resources for better execution and improvement in results across our GMSA LATAM community.

With our expertise and dedication, The Strategy & Alignment Team plays a pivotal role in driving
GMSA LATAM towards excellence.

Our approach of tailoring solutions to specific needs and fostering collaboration has undoubtedly set a new standard in our organization.

"

Responsibilities:


This role provide administrative and operational support to regional roles (RDMAs of all therapeutic areas) and Managers from The Strategy and Alignment Team on operational activities, administrative tasks, logistic support, meeting management and interaction with other internal stakeholders for business purposes (Medical Affairs, GMAC Hub, Procurement, IT, Legal, Compliance, GEMS, etc ) and 3rd parties.

This role will report the S&A regional Manager for Digital Transformation, Innovation, Communication and Special project.

The job primary duties include but are not limited to:

  • Direct assistance, operational and administrative support for the Strategy and Alignment Team and regional roles (RDMAs in all areas).
  • Logistics: Planning and scheduling agenda, coordinating meetings, interviews and other similar activities, book meeting room, send invitations, etc.
  • Operational Support to strategic projects, following up to deadlines, contacting stakeholders and vendors, supporting solutions in internal platforms, sharing information in internal channels as requires, collecting metrics from different channels, creating and following with surveys and other metrics related platforms/tools, contacting IT and other system related stakeholders to solve issues, to propose communications in Outlook, yammer and other channels when required.
  • Keep meeting records and minutes, spotting and sharing Highlights with stakeholders.
  • Organize travel arrangements, prepare itineraries and confirm logistics.
  • Act as a point of contact to give administrative support and interaction with internal stakeholders (IT, Compliance, Procurement, GEMS, other executive assistants, etc )
  • Identification of the Procurement staff and processes that support the set up and follow up of 3er parties & suppliers Purchase Orders.
  • Tracking and compliance of payment process, invoice reception, purchase orders and charge backs from specific projects.
  • To update Distribution lists on Outlook, Teams & Yammer.
  • To upload information in specific platforms when required and follow up communication plans in Outlook, Stream, Forms, White Board, Teams, Yammer, etc
  • Understanding role activities and ensure compliance.
  • Maintain archive of physical and/or electronic documents for audit purposes.

Required:

-
Previous experience in Pharma, as Administrative Assistant or similar position with expanded responsibilities to support business areas as needed, and operational support experience (optional)
:

-
Appropriate level of education (tertiary and above - graduated):

-
Advanced level in English language:

-
Teamwork, flexibility and self-awareness:

Search Firm Representatives Please Read Carefully

Employee Status:

Project Temps (Fixed Term)

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Requisition ID:

R289209

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