Back Office Specialist

hace 2 semanas

Colombia HUBTEK A tiempo completo

Description:

Hubtek is a company that believes in young talent and seeks to support the development of its employees on a personal and professional level through learning experiences and growth opportunities. We support companies through our
Talent, Technology, and Training services.


We have been impacting the world
since 2018 and we want to keep pushing ourselves to become the brightest minds in our field and better serve our customers.

In our
modern offices we provide
different amenities such as casual attire, and free beverages. Some of our
benefits are health club membership, exercise plan, nutritional plan or home medical services.


As a
Back Office Specialist, you will have the objective of supporting the administrative tasks related to our client's operational and accounting processes.


Some of your responsibilities are but are not limited to:

  • Comply with compliance protocols, both internal and external, in accordance with the regulations of U.S. government agencies.
  • Create all required documentation for cargo export in accordance with established guidelines, processes and procedures.
  • Maintain an accuracy rate of at least 95%.
  • Open files and ensure accurate and timely data entry into our operating system.
  • Preaudit each Bill of Lading against shipping instructions and tariff prior to submitting the final Bill of Lading to our audit department, using internal sources of information relevant to tariff selection.
  • Ensure that all shipping instructions provided by customers or Traffic department are accurate and attached as PDF to each dock and booking receipt.
  • Confirm that scanned paperwork, images and documentation are attached to each dock slip, booking and bill of lading.
  • Maintain knowledge of changing rates, tariff rates, contracts and special rates.
  • Ensure communication is clear and detailed to limit delays or misunderstandings between parties.
  • Communicate with supervisor to proactively ensure smooth production of bills of lading and any other necessary export documentation.
  • Maintain their knowledge up to date in the proper use of all relevant information and communication technologies and other systems within the import/export function.
  • Compliance with local and external health and safety laws and policies.

Requirements:

What would help you succeed:

  • Believe and love what you do.
  • Teamwork.
  • Eager to learn.
  • Detail oriented.
  • Be able to work under pressure.
  • Excel and Outlook skills are a must.

Minimum requirements:

  • Good
    Excel and Outlook skills are required.
-
Experience: At least 6 months of experience in portfolio, purchasing, order processing, finances, logistics, data entry, or any back office background. Internship experience is also taken into account.
-
Language: Very good English skills. B2+ or higher is preferred.

Perks:

-
Schedule:Monday to Friday from 8:00 a.m. to 5:00 p.m. Half-day rotating Saturdays (every 8 Saturdays they work remotely)(We work by the American calendar).
-
Contract: Indefinite term contract + Benefits.
-
Places: Only for Medellín, this position will be on-site Wework Santafe.

-
Salary: COP.

**Would you like to be part of a company that belongs to the 100 tech companies recognized by Freight Waves in the supply chain industry in the United States?

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