Finance Assistant

hace 3 meses

Bogotá, Colombia Panagora Group A tiempo completo

Position: FinanceAssistant

Location: Bogotá,Colombia 

Period of Performance:  Four(4) months

Level of Effort:  Full-time 

Reports To: AccountantPanagora Group SAS

Supervisor:  Administrativeand Finance Manager Panagora Group SAS

Level: 5

General Summary

Panagora Group is a woman-owned small business specializing in globalhealth and international development, that provides Monitoring, Evaluation andLearning services to the United States Agency for International Development inColombia-USAID/Colombia, through different contracts signed with the Missionfor the execution of activities. Within the framework of its contractualresponsibilities, Panagora provides the Mission with technical and advisoryservices to facilitate informed decision making on the management ofUSAID/Colombia activities, shape the long-term strategic and programmaticdirection of the Mission, and allow USAID/Colombia to comply with USAID’sEvaluation Policy and USAID Automated Directives System (ADS) 201.

This Activity provides the Mission with technical and advisory servicesthat facilitate informed program management decisions, shape the long-termstrategic direction of programs and decision-making within the Mission, andenable USAID Colombia to comply with USAID’s Evaluation Policy.

The finance assistant will be responsible for the processing of accountspayable to suppliers and/or contractors, ensuring the correct settlement of thecorresponding national or district tax withholdings that may apply. Settle themonthly payroll of employees based on the corresponding news. Settle monthlycontributions to the social security system and make the respective uploadingto the PILA operator website used by Panagora Group.Prepare payroll stubs and send them toemployees. Carry out the liquidations of social benefits of finished contracts.Generate other accounting and/or payroll reports that are required byadministrative and financial management or Panagora management.

The finance assistant must make sure to make the corresponding recordsof the operations mentioned above in the applications, software and/or in thedatabases provided by Panagora Group for such purposes. In addition, he/shewill be responsible for maintaining an adequate source of information relatedto transactions related to suppliers and/or contractors, with the payroll ofemployees and the impact of this on the accounting and taxes in charge of thecompany.

The following are the key responsibilities and requirements for theposition.

Responsibilities

Accounting

Conduct monthly bankreconciliation(s) and record the entries related. Follow up to unreconciledentries.
Receive, process to bepaid and maintain a proper file of invoices and other payment documents, sentby vendors, consultants, and contractors of the company.
Analyze and processaccounting invoices and other payment documentation in the accounting softwareprovided by Panagora and complying with all processes and protocols.
Settle and record taxwithholdings for income tax and ICA purposes applicable to payments made tosuppliers, contractors and/or employees.
Keep accounts payablestatus updated and adequately prepare invoices and other payment documentationthat must be processed for payment on a weekly basis.
Keep the historical,physical, and digital file of payments updated as well as related supportingdocuments of withholdings settlement according to Article 383 (EstatutoTributario), and social security contributions.
Prepare the overallmonthly expense report in accordance with all Panagora processes and protocols.

Payroll

Manage sick leaverefund requests with health entities. (EPS)
Receive, manage,update, and maintain the company’s employee payroll.
Manage and settlemonthly employee payroll, ensuring correct entries using the software providedby Panagora for such purposes.
Prepare and deliver toemployees the respective payment receipts of their payroll.
Settle the monthlysocial security contributions through PILA system and report them.
Prepare the employeebenefits settlements when labor contracts end.
Reconcile monthlyemployee benefit reports.
Manage vacationtracking

Taxes

Prepare and submitnational and district taxes for approval.
Prepare and submit forapproval, annual accounting, and tax information to be filed with taxadministration, DIAN (Magnetic Media).
Prepare the Income taxand ICA withholdings certifications.
Prepare income andwithholding certificates for employees and contractors
Perform other related tasks and activities requested by the Chief ofParty – COP and/or the Deputy Chief of Party - DCOP.
Posición:  Asistente Financiero

Lugar: Bogotá,Colombia

Período deejecución:  Cuatro (4)meses

Nivel deEsfuerzo: Full-time

Reporta a:  Contador/aPanagora Group

Supervisor: GerenteAdministrativo y Financiero Panagora Group SAS

LOC – Level 5

Panagora Group(Panagora) es una pequeña empresa propiedad de mujeres especializada en saludglobal y desarrollo internacional que brinda servicios de Monitoreo, Evaluacióny Aprendizaje a la Agencia de los Estados Unidos para el DesarrolloInternacional en Colombia – USAID/Colombia (La Misión) a través de diferentescontratos suscritos con la Misión para la ejecución de las actividades. En elmarco de sus responsabilidades contractuales, Panagora brinda a la Misiónservicios técnicos y de asesoría para facilitar la toma de decisionesinformadas sobre la gestión de las Actividades de USAID/Colombia, dar forma ala dirección estratégica y programática de la Misión en el largo plazo ypermitir a USAID/Colombia cumplir con la Política de Evaluación del Sistema deDirectrices Automatizadas de USAID (ADS) 201.

El/La asistentefinanciero/a será responsable por el procesamiento de las cuentas por pagar aproveedores y/o contratistas, velando por la correcta liquidación de lascorrespondientes retenciones de impuestos del orden nacional o distrital a quehaya lugar. Liquidar mensualmente la nómina de empleados con base en lasnovedades correspondientes. Liquidar mensualmente los aportes al sistema deseguridad social y efectuar el respectivo cargue al portal del operador PILAutilizado por Panagora Group. Elaborar los desprendibles de pago de nómina yenviarlos a los empleados. Efectuar las liquidaciones de prestaciones socialesde contratos cancelados. Generar los demás reportes de contabilidad y/o nóminaque sean requeridos por la gerencia administrativa y financiera o la direcciónde Panagora.

El/La asistente financiero/a debeasegurarse de efectuar los registros correspondientes de las operacionesmencionadas anteriormente en los aplicativos, software y/o en las bases dedatos dispuestos por Panagora Group para tales fines. Además, será el responsablede mantener una adecuada fuente de información relacionada con lastransacciones relacionadas con proveedores y/o contratistas, con la nómina deempleados y el impacto de ello en la contabilidad y los impuestos a cargo de lacompañía.

Espanol:

Responsabilidades:

Contabilidad

Realizar mensualmente la(s)conciliación(es) bancaria(s) y registrar los asientos contablescorrespondientes. Hacer seguimiento a las partidas conciliatorias. Recibir, procesar para pago ymantener un adecuado archivo de las facturas y demás documentos de pagoenviados por los proveedores, consultores y demás contratistas de la compañía. Analizar y procesar facturascontables y demás documentos de pago en los aplicativos contables dispuestospor Panagora para tales fines, cumpliendo todos los procesos y protocolos. Liquidar y contabilizar lasdiferentes retenciones de impuestos a título de Renta e ICA aplicables a lospagos realizados a proveedores, contratistas y/o empleados. Mantener actualizado el estado decuentas por pagar y preparar adecuadamente las facturas y demás documentos depago que deben ser procesados para pago semanalmente. Mantener actualizado el archivofísico, histórico y digital histórico de pagos realizados, así como losrespectivos soportes de liquidación de retención en la fuente según Art. 383ET, y planillas de seguridad social. Preparar el informe mensualgeneral de gastos, de acuerdo con todos los procesos y protocolos de Panagora.

Nómina

Gestionar las solicitudes derecobro de las incapacidades ante las Entidades Prestadoras de Salud –EPS. Recibir, gestionar, actualizar ymantener las novedades de la nómina de empleados de la compañía. Recopilar novedades y liquidarmensualmente la nómina de empleados de la compañía, asegurando el correctoregistro de esta, en los aplicativos dispuestos por Panagora para tales fines. Preparar y enviar a los empleadoslos respectivos comprobantes de pago de su nómina. Liquidar y reportar mensualmentelos aportes al sistema de seguridad social a través del sistema PILA. Preparar las liquidaciones deprestaciones sociales por terminación de contratos laborales. Consolidar mensualmente lasprestaciones sociales a empleados. Apoyar el control y registro desolicitudes de vacaciones en el reporte de vacaciones.

Impuestos

Preparar y someter a aprobación,las declaraciones de impuestos nacionales y distritales. Preparar y someter anualmente paraaprobación, la información contable y tributaria a ser reportada a laadministración de impuestos, DIAN. (Medios Magnéticos). Preparar los certificados deretenciones en la fuente a título de ICA y Renta. En general, lasdemás funciones y actividades asignadas por la Dirección - COP y laSubdirección - DCOP del programa.

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