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LatAm: Executive Assistant.
hace 4 meses
*ONLY ENGLISH RESUMES WILL BE REVIEWED*
Position: Executive Assistant
Working Hours: 9:00 a.m. - 5 p.m. PST, Monday to Friday
Holidays: US Holidays
Salary: 1200 - 1500 USD
Location: Remote (LatAm)
INDEPENDENT CONTRACTOR
Responsibilities:
- Email and Calendar Management: Efficiently manage the executives' email correspondence and calendars to ensure optimal scheduling and prioritization of tasks.
- Task Management: Assist the executives in staying on track by keeping them informed of their to-do lists, conducting basic research, overseeing their daily workload, and ensuring efficiency in task completion.
- Travel Coordination: Handle end-to-end travel arrangements for the team, including booking flights, hotels, ground transportation, and dining reservations.
- Event Coordination: Organize and coordinate various events, meetings, and conferences attended by the executive team.
- Monitoring and Managing Inbox: Proactively monitor and manage executives' inboxes, responding to emails in real-time or flagging urgent messages for their attention.
- Professional and Personal Administrative Tasks: Handle all professional and personal administrative tasks and appointments for the executives, ensuring their schedules are optimized and all tasks are completed efficiently.
- Recording Meeting Minutes: Attend meetings and accurately record minutes, action items, and decisions for reference and follow-up.
- Miscellaneous Special Projects: Assist with various special projects or duties as needed, demonstrating flexibility and adaptability to changing priorities.
- Preparing and Reviewing Documents: Prepare and review documents, ensuring accuracy, clarity, and adherence to company standards.
- Handling Confidential Information: Safeguard and handle confidential information with the utmost discretion and professionalism.
- Producing Reports, Presentations, and Spreadsheets: Create and format reports, presentations, and spreadsheets as required by the executive team, maintaining high standards of quality and accuracy.
- Organizing and Analyzing Data: Organize and analyze data to support decision-making processes, providing insights and recommendations as needed.
- Office Management Tasks: Handle various office management tasks such as ordering supplies, coordinating maintenance services, and ensuring a well-organized and functional workspace.
- Basic Project Management: Support the executive team in basic project management tasks, including coordinating timelines, tracking progress, and communicating updates.
Requirements
- Minimum of 2-3 years of experience as an Executive Assistant.
- Previous experience in client service, particularly with high net-worth individuals, is preferred.
- Proficiency in G Suite, Microsoft Office, and Slack.
- Proficient in English (B2 level), with exceptional written and verbal communication skills
- Strong attention to detail and accuracy in work.
- Exceptional organizational skills, with the ability to multitask and prioritize effectively.
- Proven ability to meet deadlines and work well under pressure.
- Ability to work autonomously with minimal supervision, demonstrating initiative and resourcefulness.
*ONLY ENGLISH RESUMES WILL BE REVIEWED*
