Documentation Coordinator

Job Description
Are you as excited as we are when we talk about the storage and distribution of bulk liquids at our state-of-the-art tank containers and terminals in key markets? Join us as a Documentation Coordinator.

As a
Documentation Coordinator
, you will play a crucial role in ensuring the smooth processing of documentation and voyage accounting duties in accordance with Stolt Tank Containers' quality procedures. You will be tasked with coordinating the timely and accurate processing, issuing, and distribution of shipping documentation for outbound shipments. The role encompasses maintaining regular contact with service suppliers to ensure the quality of work meets expected standards and promptly reporting any performance issues. You will also be responsible for updating the AS400 system with shipment-specific details, billing additional charges related to documentation, and actively participating in quality improvement projects and audits. Your contributions will extend to identifying areas for efficiency improvements and suggesting enhancements to business systems.

Stolt Tank Containers (STC) is a leading provider of door-to-door transportation services for bulk-liquid chemicals and food-grade products. With a fleet of more than 45,000 tank containers and a worldwide network of 22 owned and joint venture depots.

What You Will Be Doing
As a Documentation Coordinator, you will be immersed in a dynamic and detail-oriented environment where your primary duties include coordinating the processing and distribution of shipping documentation for outbound shipments. You'll ensure the timely receipt and issuance of bills of lading, maintaining regular communications with service suppliers to oversee work quality, handle voyage accounting activities, and address any anomalies.

Key Responsibilities

• Coordinate the timely, accurate processing of documentation and voyage accounting duties, in accordance with STC quality procedures; issuance and receipt of underlying carrier bills of lading, and distribution of shipping documentation for outbound shipments.
• Maintain regular contacts with service suppliers and review the quality of work carried out on behalf of STC, and to report unacceptable quality or performance to the Supervisor, Documentation.
• Report to Supervisor any unacceptable performance by any STC supplier resulting in delayed documents, information flow or perceived lack of customer service.
• Actively participate in Quality Improvement projects and contribute suggestions for business process improvement.
• Communicate ideas for business systems improvements as they relate to STC's systems development.

Qualifications

• Must have a Bachelor's Degree.
• Excellent communication skills in both English and Spanish.
• Preferred 1-year experience in the shipping industry; Documentation and Ocean Cargo experience preferred.
• Experience in an international company environment would be an asset.
• Familiar with MS Word and Excel.

What We Offer

• Competitive salary and benefits.
• Collaborate within a supportive team environment guided by a commitment to quality.
• Access to state-of-the-art tools and systems that enhance workflow efficiency.
• Opportunities for career progression within a global leader in bulk logistics.

Extra

• CV's must be in English to be considered.

About Stolt-Nielsen
Stolt-Nielsen Limited (SNL) is a long-term investor and manager of businesses, focused on opportunities in logistics, distribution, and aquaculture. The Stolt-Nielsen portfolio consists of its three global bulk liquid and chemicals logistics businesses: Stolt Tankers, Stolthaven Terminals, and Stolt Tank Containers – Stolt Sea Farm and investments in LNG. Stolt-Nielsen Limited is listed on the Oslo Stock Exchange (Oslo Børs: SNI). Our values: We act pragmatically, collaborate for success, commit to go further, and seek creative solutions.

Equal Opportunity Employer Statement
Stolt-Nielsen is an Equal Opportunity Employer. All hiring and employment decisions are made without regard to race, colour, creed, religion, disability status, genetic information, pregnancy, citizenship status, marital status, sex/gender, sexual preference/ orientation, gender identity or expression, age, veteran status, national origin or ancestry, or any other status protected by federal, state or local law or regulation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

Disclaimer for recruitment agencies

We don't accept any unsolicited applications or CVs from recruitment and selection agencies.