Executive Assistant
hace 2 semanas
This is a remote position. Schedule:Monday to Friday, 8:00 AM to 5:00 PM (includes 1-hour unpaid break) Timezone: MST (Calgary, Alberta) Total weekly hours: 40 Hours Client Overview: Our client is seeking a sharp, proactive and highly organized Executive Assistant to take ownership of key administrative tasks and help streamline a fast-paced, sales-driven day. You'll play a critical role in freeing up the executive's time by handling everything from inbox and calendar management to sales/customer coordination, basic bookkeeping, and light content/marketing scheduling. You'll be working directly with the business owner and collaborating with a small, efficient team. This role is perfect for someone who thrives on owning and improving processes, is tech-savvy, and enjoys working independently behind the scenes to keep things running smoothly. Key Responsibilities:Manage calendar, inbox, task list, and follow-ups for the executive Draft and organize email responses and internal communications Attend virtual meetings to take notes and track action items Keep priorities in check and ensure timely completion of tasks Prioritize accuracy before speed in all tasks, and use provided SOPs and Loom videos to ensure every task is done right the first time. Send follow-up emails and make outbound calls to customers/leads (scripts and tools provided) Answer incoming calls and reception Assist with sales prep and progress tracking using HubSpot Maintain clean, accurate, and well-tagged CRM records Demonstrate a high degree of contextual awareness when communicating with leads and customers, ensuring every message is aligned with the specific situation and the customers journey. Back-Office Admin & FinanceTrack expenses, follow up on invoices, and perform basic QuickBooks Online tasks Maintain organized folders and records Assist with light logistics, ordering, and scheduling Maintain meticulous records and follow strict file-naming conventions to ensure all information is easily accessible. Social Media & CommunicationSchedule light social media content Support occasional email newsletters and promotional content Tool Management & Process OptimizationWork confidently within HubSpot, Gmail, Excel, QuickBooks Online, and Dialpad Help create or update templates, processes, and light automations to improve efficiency Contribute to our culture of continuous improvement by identifying opportunities to enhance existing workflows and proposing solutions to recurring issues. Requirements2+ years of experience in an executive assistant, administrative, or operations support role Average retention in previous roles of >2 years Excellent written and verbal English communication skills Proven ability to follow a precise, step-by-step process. A proactive mindset with a track record of finding solutions independently before escalating an issue. Comfortable making outbound cold calls Strong organizational skills and attention to detail Ability to work independently with minimal supervision Bonus: Canva and social media scheduling tools Proficiency in:HubSpot (or similar CRM) Google Workspace Excel QuickBooks Online (QBO) Dialpad (or similar VoIP tools) Independent Contractor Perks:HMO Coverage for eligible locations Permanent work-from-home Immediate hiring ZR_29920_JOB
-
Executive Assistant
hace 3 días
Bogotá, Bogotá D.E., Colombia EXECUTEL A tiempo completo $1.500.000 - $3.000.000 al añoWe are looking for a highly organized and proactiveExecutive Assistantto provide administrative and operational support to our leadership team. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Manage calendars, schedule meetings, and...
-
Executive Assistant
hace 7 días
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo $120.000 - $240.000 al añoPosition: Executive AssistantSalary Range: USD 1500 to 2500 (depending on experience)Working Schedule: Monday - Friday | 9:00 AM to 5:00 PM US Mountain TimeRole PurposeThe Executive Assistant provides comprehensive administrative and financial support to leadership, ensuring the smooth, organized, and financially accurate daily operation of the company. This...
-
Executive Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia Sezzle A tiempo completo $35.000 - $70.000 al añoAbout Sezzle:With a mission to financially empower the next generation, Sezzle is revolutionizing the shopping experience beyond payments, blending cutting-edge tech with seamless, interest-free installment plans that make shopping smarter and more accessible. We're not just transforming payments; we're redefining how people discover, interact with, and...
-
Executive Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia Sezzle A tiempo completo $60.000.000 - $120.000.000 al añoAbout Sezzle:With a mission to financially empower the next generation, Sezzle is revolutionizing the shopping experience beyond payments, blending cutting-edge tech with seamless, interest-free installment plans that make shopping smarter and more accessible. We're not just transforming payments; we're redefining how people discover, interact with, and...
-
Executive Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo $18.000 - $24.000 al añoLOOKING FOR TOP STELLAR CANDIDATES IN LATIN AMERICAPosition: Executive AssistantWorking Hours: Monday to Friday, 9:00 AM to 5:00 PM ESTSalary Range: $1,500 - $2,000 USD (Final offer depends on client approval and overall assessment of candidate skills and experience)Work Location:RemotePosition OverviewThe Executive Assistant will be a high-level personal...
-
Executive Assistant
hace 3 días
Bogotá, Bogotá D.E., Colombia Inside Out A tiempo completo US$60.000 - US$90.000 al año** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT." PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH" JOB TITLE Executive AssistantJOB IDTYLRIC1INDUSTRYLife Insurance and AnnuitiesLOCATIONSouth Africa / LATAMJOB...
-
Senior Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia Atomic HR A tiempo completo US$1.600 - US$2.000About the RoleWe're hiring a Senior Executive Assistant to support two U.S.-based, business-driven founders. Your mission? Act as a strategic partner to help them stay focused, organized, and high-performing as they grow their company and manage high-level initiatives.You'll oversee calendars, ensure smooth day-to-day operations, and manage both business...
-
Real Estate Virtual Executive Assistant
hace 7 días
Bogotá, Bogotá D.E., Colombia HYPR Service A tiempo completo US$14.400 - US$18.000 al año**HYPR Service** is a premier recruitment agency dedicated to connecting exceptional talent with outstanding opportunities in the United States. We specialize in identifying and placing top-tier professionals across various industries, ensuring our clients receive the best candidates to meet their business needs. HYPR Service excels in bridging cultural and...
-
Executive Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia Hire5 A tiempo completo US$60.000 - US$80.000 al añoExecutive Assistant (Real Estate) to Monique Pasciak - a US-based real estate company founder and strategic investorMonique Pasciak is a professional with a diverse background in operations and real estate. She founded Sell Smart Real Estate, a real estate agency based in Illinois, USA. This agency offers smart solutions for real estate transactions, aiming...
-
Executive Assistant Full Time
hace 2 semanas
Bogotá, Bogotá D.E., Colombia There is Talent A tiempo completo $1.200.000 - $2.400.000 al añoSalary: $4' COP | 1.176 USD Schedule: 9:00 am - 6:00 pm (PST)A leading Science Lab is seeking a highly organized Executive Assistant to join our innovative team If you have excellent communication skills, strong attention to detail, and the ability to support leadership while keeping operations running smoothly, we'd love to have you on...
