Trade Contract Specialist

Routres is an AI-powered digital commodities marketplace transforming the way global steel trade operates. By combining intelligent automation, real-time data, and intuitive user experience, we simplify procurement, optimise pricing, and accelerate deal-making for buyers and suppliers worldwide. Our platform enables faster transactions, transparent negotiations, and smart decision-making all within one unified digital ecosystem designed to bring efficiency, clarity, and innovation to the steel industry.

1. Role Summary

The Trade Contract Specialist plays a key role in supporting the preparation, review, and management of trade contracts to ensure accuracy, compliance, and operational efficiency. This position collaborates closely with vendors, suppliers, clients, and internal teams to gather essential information, track contractual obligations, and maintain organised documentation. The role also assists in identifying risks, resolving contract-related issues, and ensuring adherence to international trade regulations and company standards.

Key Responsibilities

Contract Management

• Draft, review, and organise customer, supplier, and other commercial contracts to ensure accuracy and compliance with legal and company standards.
• Monitor contract timelines, obligations, and deliverables, ensuring all parties comply with agreed terms.
• Follow up with customers on outstanding orders/contracts to secure timely updates and execution.
• Follow up with suppliers on pending orders/contracts to maintain operational flow.
• Update open contract files daily, reflecting changes in quantities, pricing, shipments, or contract status.
• Review supplier documentation sets to ensure completeness, accuracy, and compliance before approval.
• Prepare and issue customer documentation required for contract execution or shipment.
• Maintain and update the Contract Status & Export Table to ensure senior management has full visibility into all active contracts.
• Update the Routres application daily according to order and contract developments.

Risk & Compliance

• Identify and help mitigate risks associated with trade contracts, ensuring full compliance with international trade laws and regulatory requirements.
• Conduct or support periodic legal reviews of contracts, documentation, and claims to ensure regulatory alignment.

4. Documentation Control

• Maintain accurate and organised records of contracts, amendments, and commercial correspondence within the document management system.
• Track, file, and archive all contract-related documents, including purchase orders, shipment documents, invoices, and compliance records.
• Ensure all inspection requests, inspection follow-ups, and inspection reports handled by Jitesh are properly reviewed, validated, and archived.

5. Cross-Functional Collaboration

• Collaborate with legal, finance, procurement, logistics, and operations teams to ensure contract terms support company objectives and compliance standards.
• Participate in team meetings to review performance, align operational priorities, and identify process improvements.

• Coordinate with logistics and operations teams to align production schedules, shipment timelines, and delivery milestones with contractual commitments.

• Order Management:

• Oversee the entire order lifecycle from order confirmation through production, shipment, and delivery, ensuring accuracy, timely execution, and clear communication with all stakeholders.

6. Claim Resolution

• Support the resolution of contract-related claims or disputes, ensuring efficient, fair, and well-documented outcomes.
• Follow up on customer or supplier claims until full closure, documenting resolutions and corrective actions.
• Work with internal teams to resolve discrepancies in documentation, deliveries, or contractual terms.

7. Reporting & Insights

• Prepare contract status reports, shipment progress updates, risk assessments, and KPI summaries for management review.
• Contribute to the monthly operational report covering contract activity, key issues, and performance metrics.
• Update task trackers daily to maintain transparency and operational visibility.

8. Administrative Support

• Provide ongoing operational support within the Contract Management function.
• Lead or support special assignments or urgent projects designated by management.
• Assist internal audits, data checks, and documentation verifications as needed.

4. Required Qualifications

• Bachelor's degree

in Business Administration, International Trade, Law, Supply Chain, or a related field.
- 2–4 years of experience

in contract management, trade operations, procurement, or a similar commercial role.
- Strong knowledge of
contract drafting, review, and compliance principles

.
- Experience working with
international trade documentation

(POs, invoices, BL, inspection reports, etc.).
- Proficiency in
ERP/CRM systems

and advanced skills in Excel or equivalent data tools.
- Excellent
attention to detail

, with the ability to identify discrepancies in documents and contracts.
- Strong
organisational and time-management skills

, capable of handling multiple contracts simultaneously.
- Effective
communication and follow-up skills

for coordinating with customers, suppliers, and internal teams.
- Ability to work cross-functionally with legal, finance, logistics, and operations in a fast-paced environment.
- Strong problem-solving abilities with a
proactive approach

to resolving contract-related issues or claims.
- Fluency in English