Project Coordination Analyst

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?

J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.

J.S. Held is a dynamic, multi-disciplinary global consulting firm with over 100 offices and more than 2,000 employees worldwide. We are committed to continuous learning and development, and we strive to attract and retain top talent who are creative, self-motivated, and highly organised.

We are currently seeking a Project Coordinator to support our energetic team. This role is ideal for someone who thrives in a fast-paced environment and enjoys working across multiple systems and stakeholders.

Key Responsibilities

• Project Setup & Validation: Receive and set up new projects/assignments across multiple systems, ensuring all provided information is accurate and complete.
• Project Maintenance: Manage and update project details, including following up with relevant stakeholders to obtain missing or revised information.
• Status & Billing Oversight: Maintain accurate project statuses and ensure invoicing and payor details are kept up to date.
• Access Management: Provide employees with appropriate access to projects/assignments across various platforms.
• Communication Support: Answer incoming calls via the call queue and respond to project setup requests received through group email.
• Special Projects: Provide support for ad hoc and strategic initiatives as needed.

Education & Requirements

• Bachelor's degree preferred.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, etc.) and a willingness to embrace new technologies.
• Demonstrable job stability and reliability.

Experience & Skills

• Administrative Experience: Proven background in administrative roles, including data entry and data management.
• Experience in insurance claims: intake and management
• Industry Knowledge: Prior experience in the insurance sector and familiarity with dispute resolution processes is highly desirable.
• Multitasking & Prioritisation: Ability to manage multiple tasks effectively and prioritise workload in a fast-paced environment.
• Time Management: Strong organisational and time management skills to meet deadlines consistently.
• Communication Skills: Excellent written and verbal communication abilities, with a professional and approachable style.
• Attention to Detail: High level of accuracy and thoroughness in all tasks.
• Team Collaboration: A true team player who works well with others and contributes positively to group dynamics.

We welcome applications from individuals with disabilities. If you are an individual with a disability and would like to request a reasonable adjustment in relation to any of the above, please email [email protected] and include "Applicant Adjustment" within the subject line with your request and contact information.

Some of the Benefits We Have Include

J.S. Held understands all of our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team's needs.

• Our flexible work environment allows employees to work remotely when needed

• Generous Annual Leave Policy

• Comprehensive Medical Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein.

Please explore what we're all about at

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

#LI-SC1