Analyst – Logistics Export Documentation Specialist

Analyst – Logistics Export Documentation Specialist

Do you enjoy working with precision, ensuring regulatory compliance, and knowing that your work keeps international operations moving without disruption?

At UPL, we are looking for a Logistics Export Documentation Specialist who understands that accurate documentation, timing, and compliance are critical to protecting business continuity, cash flow, and customer trust.

This role is ideal for professionals in international trade or logistics who want to deepen their expertise in global export operations, gain exposure to complex and highly regulated markets—particularly Africa—and grow within a truly multinational organization.

About UPL

At UPL, we are transforming agriculture on a global scale. With more than 50 years of experience and operations in over 120 countries, we deliver innovative and sustainable agricultural solutions that help ensure long-term global food security.

Our purpose goes beyond operations. We strive to create a positive impact on the communities we serve, our customers, and the people who are part of our team, fostering a culture of integrity, accountability, and operational excellence.

About the role

As an Analyst – Logistics Export Documentation Specialist, you will be responsible for the end-to-end management of export documentation and logistics coordination, ensuring compliance with international regulations, customer requirements, and commercial terms.

Your work will directly contribute to:

• Preventing documentation errors that could lead to delays, penalties, or financial exposure.
• Ensuring compliance in complex and highly regulated destination markets.
• Delivering complete and accurate documentation to customers and banks on time.
• Safeguarding UPL's operational reliability and cash flow.

What you will do

Pre-shipment activities

• Receive and register export orders in internal systems.
• Track orders and delivery dates in coordination with Planning, ensuring production, labeling, and packaging compliance.
• Download daily export sales reports and prepare proforma / pre-shipment invoices.
• Prepare commercial invoices based on consolidation details.
• Coordinate inland transportation for cargo positioning from plants.
• Issue shipping instructions to customs brokers and freight forwarders.
• Review and approve draft Bills of Lading prior to vessel departure.
• Follow up on final BL issuance.
• Coordinate sample exports and related payments.

Post-shipment activities

• Prepare export documentation in line with sales orders, customer POs, and letters of credit, ensuring accuracy and compliance with destination-country regulations.
• Dispatch copies and original documents within agreed timelines.
• Update shipment information in SAP (documents, dates, delays, and root causes).
• Ensure original documents reach customers or banks at least four days prior to vessel arrival at destination.
• Coordinate documentation handling with banks, couriers, finance teams, and external agents.
• Manage up to 100 export files per month, including advance sales, open terms, letters of credit, and consignment shipments.

Compliance, control, and follow-up

• Manage online applications for certificates of origin (PTA/FTA), REX registrations, and amendments.
• Prepare manual documentation when required.
• Coordinate document legalization with consulates and chambers of commerce.
• Accurately record costs, accruals, and cost–benefit analyses.
• Correctly apply Incoterms, payment terms, LC documentation, port procedures, and country-specific regulations, with a strong focus on Africa (SGS, IDF, Form M, import licenses, among others).
• Manage PR, PO, and MIGO transactions in SAP for advance payments and invoicing.
• Prepare cash flow reports and advance payment controls.
• Maintain updated export tracking files, ETAs, ATAs, and OTIF metrics.
• Update documentation and cost databases.
• Participate in calls with international customers and customs brokers.
• Support continuous improvement and process optimization initiatives.

What we are looking for

Experience and education

• 5 to 8 years of experience in logistics, international trade, or supply chain within global organizations.
• Strong knowledge of foreign trade, export operations, and international logistics.
• Hands-on experience with ERP systems (SAP S/4HANA higly desirable).
• Bachelor's degree in International Trade, Logistics, Supply Chain, or related fields.
• MBA or postgraduate degree in Supply Chain, International Operations, or International Trade (desirable).
• Experience in manufacturing environments (preferred).

Key competencies

• Strategic mindset with strong attention to detail.
• Ability to operate in fast-paced, regulated, and global environments.
• Strong analytical, problem-solving, and continuous improvement skills.
• Ability to coordinate effectively with multiple internal and external stakeholders.
• High standards of ethics, integrity, and compliance.

Position details

• Work modality: On-site.
• Location: Calle 127 with Autopista Norte, Bogotá, Colombia.
• Schedule: Monday to Friday, 42 hours per week.

Benefits

• Colmédica prepaid medical plan – Ruby Plan, 100% covered for the employee.
• Life insurance.
• Job stability within a multinational organization.
• Exposure to global operations and complex international markets.
• Structured, professional environment focused on operational excellence and continuous improvement.

Why apply?

This role is ideal for professionals who value accuracy, compliance, and the tangible impact of their work, and who want to grow their careers in international logistics within a global organization.