Administrative Assistant

hace 2 días

Colombia DOXA Talent A tiempo completo

Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We are seeking an organized, adaptable, and bilingual Administrative Assistant to join our team. This role involves managing a variety of administrative tasks that are essential to supporting the daily operations of a pest control business. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, remote environment.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Timezone: Monday to Friday – 8:00 AM - 5:00 PM PST.

Contract: Non-fixed Term Colombian Contract.

Requirements:

  • Strong organizational skills and attention to detail.
  • Fluent in both English and Spanish.
  • Comfortable working remotely and communicating professionally with clients.
  • 3 years of experience.

Education: Technical degree, associate degree, or bachelor's degree in Administration, Business, or a related field is preferred

Experience:

  • Experience in administrative support, office coordination, or virtual assistance
  • Experience handling invoicing, collections, or basic accounting tasks is a plus
  • Experience working with international clients or U.S.-based companies is desirable

Skills:

  • Proficiency in Microsoft Office Suite and/or Google Workspace
  • Strong written and verbal communication skills
  • Time management and ability to prioritize multiple tasks
  • Basic understanding of documentation processes and record keeping
  • Ability to learn new systems, tools, and regulatory processes quickly

Characteristics:

  • Highly responsible and reliable
  • Proactive and solution-oriented mindset
  • Strong customer service orientation
  • Adaptable and open to learning industry-specific regulations
  • Able to work independently with minimal supervision

Responsibilities:

  • Invoicing & Collections: Prepare and send invoices, follow up on past-due accounts, and help ensure timely payments.
  • Customer Communication: Handle email and phone correspondence in both English and Spanish, providing customer support for scheduling and service questions.
  • Regulatory Assistance: Support with documentation related to the Structural Pest Control Board and the Agriculture Department in California.
  • Learning Legal Aspects: Be willing to learn about the legal and compliance requirements of pest control services in California.
  • General Admin Tasks: Help with data entry, maintaining records, and other tasks as needed.

  • Administrative Assistant

    hace 1 semana

    Colombia Behavior Education Services Team A tiempo completo

    **Responsibilities**: - Schedule meetings - Book travel and accommodations - Manage a contact list - Prepare customer spreadsheets and keep online records - Organize managers’ calendars - Perform market research - Create presentations, as assigned - Address employees administrative queries - Provide customer service as first point of...

  • Administrative Assistant

    hace 1 semana

    Colombia There is Talent A tiempo completo

    Administrative Assistant (Part-Time)Salary: 880,000 COP | $235 USDSchedule: 40 hours per MONTH (Morning Shift) Contract Type: Independent Contractor AgreementAbout UsWe are seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations through research, email management, light bookkeeping, and data organization. The...

  • Logistics Administrative/accounting Assistant

    hace 3 días

    Colombia RVStaffing A tiempo completo

    RedValley, the coolest and fastest-growing company in Medellín, is seeking a talented and bilingual Logistics Administrative Assistant to support a high-level executive for one of our RVStaffing clients. You will manage primarily back office-related tasks for the executive such as creating reports, administrative support, and other organizational...

  • Executive Assistant

    hace 7 días

    Colombia The Cason Group A tiempo completo

    Career Opportunities with The Cason Group A great place to work. Careers At The Cason Group Current job opportunities are posted here as they become available. The Cason Group serves insurance professionals by delivering creative sales and service solutions that exceed expectations through Group Benefits, Individual Medical, and Financial Services. Job...

  • SU - Virtual Assistant

    hace 3 días

    Colombia Somewhere A tiempo completo

    Role DescriptionThis is a full-time remote role for a Virtual Assistant at a US based company. The Assistant will be responsible for providing executive administrative support, travel planning, event coordination, inbox management, schedule management, facilitating communication, project management, assisting in business operations and offering general...

  • Solar Administrative Assistant

    hace 1 semana

    La Colombia Solar Near Me A tiempo completo

    **About the Role**: We are looking for a detail-oriented and highly organized **Solar Administrative Assistant** to support our fast-growing solar operations. You’ll play a key role in keeping our data clean, organized, and updated while ensuring smooth communication across multiple departments. This role is ideal for someone who thrives in a dynamic,...

  • Solar Administrative Assistant

    hace 1 semana

    Colombia, Huila Solar Near Me A tiempo completo

    **About the Role**: We are looking for a detail-oriented and highly organized **Solar Administrative Assistant** to support our fast-growing solar operations. You’ll play a key role in keeping our data clean, organized, and updated while ensuring smooth communication across multiple departments. This role is ideal for someone who thrives in a dynamic,...

  • Administrative Assistant/project Specialist-remote

    hace 1 semana

    Colombia HUBTEK A tiempo completo

    **Description**: **Hubtek** is a company that believes in young talent and seeks to support the development of its employees on a personal and professional level through learning experiences and growth opportunities. We support companies through our Talent, Technology, and Training services. We have been impacting the world since 2018 and we want to keep...

  • Executive Virtual Assistant

    hace 2 días

    Colombia Quantum FBI A tiempo completo

    We are searching for a Virtual Assistant responsible for all administrative tasks and assisting the CEO & team. This position will be responsible for the day-to-day administrative operations. **About Quantum** We are a professional services firm that provides accounting and finance as a service, business advisory, and business intelligence services to...

  • Sales Assistant

    hace 2 semanas

    Colombia / Honduras / Mexico / Peru / Chile Hikinex A tiempo completo

    Job Title: Sales Assistant Department: Sales Location: Remote Reports to: Sales Executive Job Overview: The Sales Assistant will provide comprehensive administrative and operational support to the Sales Executive, helping to streamline workflows, track data, and assist with client support. The ideal candidate will possess strong organizational and...