Administrative Assistant

hace 2 días

Bogota, Colombia Kennedys Law A tiempo completo

Kennedys is looking to recruit an Administrative Assistant to join the Business Services team in Bogota.

The Administrative Assistant will report to the local Office Manager and be a part of the Bogota Business Services Team and will primarily support the LATAM Practice Group within Bogota. The Admin Assistant will create and maintain professional relationships with fee earners, the administration team, business services, building management, vendors and suppliers.

**Team**

Kennedys' office in Colombia opened in 2016 and is led by Partner Monica Tocarruncho Mantilla. The team specialize in insurance and reinsurance, with a particular emphasis on corporate, regulatory advice, contracts, commercial and dispute resolution.

**Key responsibilities**
- Provide support to the Partner with administrative tasks including diary management, travel arrangements, minutes taking and adhoc regional projects.
- Managing the partner's calendar, including making appointments and prioritizing the most sensitive matters
- Overseeing the schedule of conference/meeting room resources
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Performing office management duties, including procuring supplies.
- Build and maintain positive relationships with internal and external stakeholders, representing the firm in all interactions.
- Organize and maintain confidential files, records, and databases
- Handle printing, mail/ packages, copying and filing for executive team
- Order and maintain office supplies, ensuring the executive office operates smoothly
- Demonstrate leadership to maintain credibility, trust, confidentiality, and support with senior management staff
- Other duties as assigned by management
- Plan, coordinate and execute a variety of events, including trade shows, product launches, seminars and customer engagement programs
- Work with the Office Manager to support the onboarding of new joiners, and other HR tasks on an ad-hoc basis.
- Support the Office Manager to maintain a professional front of house with a high standard of presentation at all time, including the coordination of meeting rooms and set up equipment as required.
- Provide legal admin support such as preparing and formatting reports; creating and organizing information and generating reference tools for easy use by the office; record keeping with electronic and hard copy filing of documents.

**Required experience**
- Spanish and English language skills are essential
- High level of IT literacy
- Good communication skills
- Excellent organisation skills essential
- Able to work on own initiative
- Flexibility and ability to manage change

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