Administrative Assistant

At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.

Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.

When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.

At Johnson & Johnson Medical Devices Companies, we are using our breadth, scale, and experience to reimagine the way healthcare is delivered and to help people live longer, healthier lives.

In a radically changing environment, we are making connections across science and technology to combine our own expertise in surgery, orthopedics, and interventional solutions with the big ideas of others to design and deliver doctor and patient-centric products and solutions.

We are in this for life.

**ADMINISTRATIVE ASSISTANT**

Provides a wide range of administrative support to specific managers. The Administrative assistant needs to be able to handle a high workload that can imply critical deadlines. Needs to be diligent and high task oriented, will manage confidential information and correspondence.

**Key Responsibilities**:

- Schedules and coordinates meetings in outlook, zoom and Teams.
- Makes appointments and travel arrangements.
- Coordinates, prepares, and edits reports and presentations.
- Prioritizes files, performs data entry, and maintains accurate records.
- Makes manager's travel arrangement, prepares expense reports and process invoices, maintains financial, purchase orders and expense records.
- Collects and prepares information for management use.
- Provides required support for managers. Greets vendors and visitors.
- Follows up on relevant issues and advises manager of status as well.

**Qualifications**:
At Johnson & Johnson, the largest healthcare company in the world, we come together for one purpose: to transform the history of health in humanity.

Diversity & Inclusion are essential to continue building our history of pioneering and innovation, which has been impacting the health of more than 1 billion patients and consumers every day for more than 130 years. Regardless of your race, belief, sexual orientation, religion, or any other trait, YOU are welcome in all open positions at the largest healthcare company in the world.

When You Join Johnson & Johnson, Your Move Could Mean Our Next Breakthrough.

At Johnson & Johnson Medical Devices Companies, we are using our breadth, scale, and experience to reimagine the way healthcare is delivered and to help people live longer, healthier lives.

In a radically changing environment, we are making connections across science and technology to combine our own expertise in surgery, orthopedics, and interventional solutions with the big ideas of others to design and deliver doctor and patient-centric products and solutions.

**Education**:

- Professional in administration or related careers

**Experiences and skills**

**Required**:

- Requires strong organizational skills and the ability to multitask and prioritize.
- Possess and demonstrate the ability to exercise good judgment, respond well to changing demands and situations and work independently in the absence of directors.
- Excellent written and verbal communication skills, precision and attention to detail are required. Tolerance to frustration, high volume of work.
- Strong interpersonal skills and a proven ability to work effectively as a member of the Administrative Assistants team.
- Flexibility is required to assist assigned projects.
- The ability to effectively interact and / or work with other members of the Company is required, such Marketing, Regulatory Affairs, Logistics, finance, human resources.

**Other Requirements**:

- Required Education Level: University
- Years of experience: 1-2 years supporting high level directors.
- Required knowledge: Knowledge of Excel, Power Point, Word.
- Qualities required: organized, focus on detail, task tracking. Excellent attitude and proactivity.
- Required experience: To have been an Assistant previously or in an administrative role.
- Required languages: Spanish - English intermediate level.
- Certifications required: NA
- Percentage of trips: 0% (very rarely)
- Indicate the location of the position: (Bogotá, building One MD)