Finance and Procurement Assistant

**INTRODUCTION TO GGGI**:
The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

The Finance and Procurement Assistant will provide support to the LAC Regional Office and as required to other country offices in the region without or with new installed Operations Enabling staff. The Finance and Procurement Assistant’s role will enable the successful delivery of regional and country programs through finance and procurement tasks which include: understanding and proficient use of GGGI’s systems (ERP, E-procurement, and GGGI Online), raising requisitions and invoices, carrying out minor purchases, low and medium value procurement processes, supporting providers registration, supporting budget related requirements from countries, providing finance and procurement mentoring to new OED staff, providing support in the organization of events, and supporting finance and procurement needs of regional initiatives. Delivery of all these tasks shall be completed in compliance with GGGI policies, rules, guidelines, decisions, and processes.

**PURPOSE**:

- Carry out essential finance and procurement operations/transactions that require a basic understanding of GGGI’s rules, procedures, systems and tools, complying with established GGGI policies, standards, and donor requirements.
- Perform finance related tasks to guarantee the programs’ successful and timely delivery.
- Support procurement related tasks, in coordination with operations staff and HQ when necessary.
- Take responsibility for minor purchases of the regional office.
- Provide finance and procurement mentoring to new OED staff in the region.
- Assist in the budget monitoring of the regional office.
- Provide logistics support for the organization of workshops, conferences, meetings, and other events.
- Other procurement related support as needed and/or requested.

**ENGAGEMENT**:

- Work closely with the LAC Regional Director, the Regional Operations Senior Associate, and other GGGI Regional office staff, and as requested, other country office staff, to support finance and procurement aspects of program and project implementation.
- Engage with internal and external stakeholders to guarantee compliance of GGGI’s rules when carrying out due processes.
- Liaise with regional office staff, country teams, and HQ staff as required for the performance of duties.
- Support tasks related to the financial, procurement and operational delivery of regional office projects.

**DELIVERY**:

- Perform support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, and event organization.
- Support finance and procurement staff in administrative functions related to payments, budgets, and procurement in compliance with donor conditions, GGGI's Rules and Regulations, and internal systems.
- Support high quality document management and record keeping of project documents through GGGI’s internal tools and systems.
- Coordinate the development of presentations, documents, and tools as appropriate.
- Support the onboarding of new OED staff in the region.

**REQUIREMENTS**:
**QUALIFICATIONS**:

- Completion of secondary education with at least 3-4 years of relevant experience in office management or administration roles
- Bachelor’s degree in business administration, finance, accounting, or other related field of study is considered advantageous.
- Intermediate English proficiency is required.
- Ability to prepare written reports and business correspondence, both in Spanish and English
- Experience/knowledge of green growth, climate change and sustainable development is a plus.

**FUNCTIONAL**:

- Able to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives.
- Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop.
- Respond positively to change and able to adapt quickly to new situations. Able to take on a diverse range of tasks equally effectively.
- Expertise with reliable hands in Microsoft Office.
- Exceptional ability to pay attention to details and accuracy, particularly when it comes to budgets, receipt and invoice organization, etc.
- Fast learner, quick to adapt to new environment, systems and bring an immediate contribution. High literacy with systems, processes, and high level of analytical and logical thinking.
- Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision.
- Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.
- Important: Occasional time/sche