Administrative Assistant

**Who we are**: PikPok is a global video game studio with more than 25 years of experience, with offices in New Zealand and Colombia. In New Zealand, we operate as a medium-sized company, while the current structure in Colombia is that of a small business. Our team is multicultural, making English the primary working language. We have a portfolio that spans games at various stages of the product lifecycle, supported by diverse revenue models, with a presence on mobile, PC, consoles, and virtual reality platforms. Today, we distribute our titles in more than 30 countries, connecting with players around the world. **About the role**: We are looking for a dependable team member who can handle sensitive information with strict discretion. You combine meticulous attention to detail with a service-oriented approach, consistently treating every colleague and supplier with genuine care. Your ability to remain effective and composed amid shifting priorities enables you to maintain high standards of accuracy and support across all administrative functions. **The Administrative Assistant’s responsibilities include**: - Keep Us Organized: Maintain accurate administrative records, documents, training logs, and visitor registries so we are always audit-ready. - Support Operations: Manage and organize financial and administrative information in accounting software by handling payments, invoices, and administrative transactions to keep our financial flows moving efficiently. - Oversee Health & Safety: Monitor facility conditions, support Occupational Health and Safety (OHS) activities, and follow up on requirements to maintain a safe, functional environment and ensure the office is a great place to work. - Connect the Team: Organize meetings and activities focused on employee well-being, supporting the Administrative and Culture areas in their approach, information, and support for their implementation. - Manage Resources: Participate in minor purchasing processes, negotiate with suppliers, and manage inventory to ensure the workplace is prepared for our operations. **Requirements**: The Administrative Assistant’s required knowledge, skills, and experience should include: - Ideally, 2 years’ experience in similar positions. - Bachelor’s degree in a related field, such as Business Administration or Management, or Management Engineering. - Intermediate knowledge of English (B2) for written and verbal communication (assessed). - Good fundamentals of administration, accounting, and finance. - Proven reliability when handling sensitive information and deadlines, ensuring trust and confidentiality. - Knowledge of Financial Management software. - A service-oriented mindset when interacting with employees and suppliers, fostering a welcoming and supportive environment ("Treating people as people"). - Strong attention to detail in data entry and document verification to minimize errors in administrative records. - Adaptability when facing changing operational priorities, maintaining calm and effectiveness. - Advanced knowledge of office administration and record-keeping practices. **Desired knowledge** - Intermediate knowledge of basic Colombian regulations on labor and occupational health and safety (OHS). - Intermediate knowledge of SIIGO - payroll and accounting module. **Benefits** - Hybrid work. PikPok has a flexible approach to splitting your time between working in the office and working from home. - Health insurance. - One-time home buyer bonus. - Staff referral recruitment bonus. - Partial rebate on mobile phone and tablet upgrades. - Monthly self-directed Lab Days, annual game jams, and a variety of training and learning opportunities.