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Administrative & Operations Support

hace 2 semanas

Bogota, Colombia MSD A tiempo completo

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” and that great medicines can make a significant impact to our world. And we believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

As an important ally of the Medical Affairs team (GMSA) in Latin America (LATAM), The Strategy & Alignment Team (S&A) has evolved to create, collaborate, and communicate tailored strategic and innovative solutions recognized every day. By doing so, we aim to enable resources for better execution and improvement in results across our GMSA LATAM community. With our expertise and dedication, The Strategy & Alignment Team plays a pivotal role in driving
GMSA LATAM towards excellence. Our approach of tailoring solutions to specific needs and fostering collaboration has undoubtedly set a new standard in our organization.”

**Responsibilities**:
This role provide administrative and operational support to regional roles (RDMAs of all therapeutic areas) and Managers from The Strategy and Alignment Team on operational activities, administrative tasks, logistic support, meeting management and interaction with other internal stakeholders for business purposes (Medical Affairs, GMAC Hub, Procurement, IT, Legal, Compliance, GEMS, etc ) and 3rd parties. This role will report the S&A regional Manager for Digital Transformation, Innovation, Communication and Special project.

**The job primary duties include but are not limited to**:

- Direct assistance, operational and administrative support for the Strategy and Alignment Team and regional roles (RDMAs in all areas).
- Logistics: Planning and scheduling agenda, coordinating meetings, interviews and other similar activities, book meeting room, send invitations, etc.
- Operational Support to strategic projects, following up to deadlines, contacting stakeholders and vendors, supporting solutions in internal platforms, sharing information in internal channels as requires, collecting metrics from different channels, creating and following with surveys and other metrics related platforms/tools, contacting IT and other system related stakeholders to solve issues, to propose communications in Outlook, yammer and other channels when required.
- Keep meeting records and minutes, spotting and sharing Highlights with stakeholders.
- Organize travel arrangements, prepare itineraries and confirm logistics.
- Act as a point of contact to give administrative support and interaction with internal stakeholders (IT, Compliance, Procurement, GEMS, other executive assistants, etc )
- Identification of the Procurement staff and processes that support the set up and follow up of 3er parties & suppliers Purchase Orders.
- Tracking and compliance of payment process, invoice reception, purchase orders and charge backs from specific projects.
- To update Distribution lists on Outlook, Teams & Yammer.
- To upload information in specific platforms when required and follow up communication plans in Outlook, Stream, Forms, White Board, Teams, Yammer, etc
- Understanding role activities and ensure compliance.
- Maintain archive of physical and/or electronic documents for audit purposes.

**Required**:

- ** Previous experience as Administrative Assistant or similar position with expanded responsibilities to support business areas as needed.**:

- ** Appropriate level of education (tertiary and above - graduated)**:

- ** Advanced level in English language**:

- ** Teamwork, flexibility and self-awareness**:
**What also look for**

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue **Inventing For Life, Impacting Lives** while **Inspiring Your Career Growth**.

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Project Temps (Fixed Term)

**Relocation**:
No relocation

**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Requisition ID**:R276582