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Virtual Assistant

hace 3 semanas

Bogotá, Colombia Bat City Builders, LLC A tiempo completo

**Bat City Builders, LLC**

**Virtual Assistant**

**Bat City Builders, LLC**:
**Executive Assistant (Client-Facing + Marketing Support) - Remote Contractor**:
**Take the Lead From Behind the Scenes**:
Are you a reliable, proactive Executive Assistant who loves staying organized, follows through without being chased, and communicates with confidence? Bat City Builders, a woman-owned high-end design-build company based in Austin, TX, is hiring a sharp, tech-savvy Virtual Assistant to help run day-to-day operations, respond to leads, and support ongoing marketing.

If you're the kind of person who happily picks up the phone, keeps inboxes clean, and makes sure nothing slips through the cracks-this is for you.

Bat City Builders has delivered high-end residential remodels and new builds across Austin for the last six years. We're small and agile, but we operate with the systems and standards of a much larger firm. Our work is custom, client-focused, and quality-driven. We're built on honesty, trust, growth, and teamwork-and we want someone who brings those same values to their work.

Learn more:
This is a remote contractor role for someone who is available to answer calls between 8 am to 4 pm during Central Time (U.S.) business hours. You'll work closely with leadership and play a key role in ensuring leads are handled professionally, systems stay organized, and marketing momentum stays consistent.

**What Success Looks Like in This Role**:

- You follow up consistently until the next step is booked or clearly closed out.
- You communicate clearly: what's done, what's in progress, what you need.
- You take instructions well, ask smart questions, and execute without confusion.
- You keep HubSpot/CRM up to date-no missing data, no loose ends.
- You maintain a stable work environment (strong internet + reliable power).

**Responsibilities**:
**Lead Handling + Client Communication (Primary)**:

- Answer and manage incoming calls professionally
- Qualify new leads and enter/update them in the CRM (HubSpot)
- Schedule and coordinate Zoom meetings and appointments
- Maintain calendars, contact records, and client notes with accuracy
- Keep communication organized and moving forward-no dropped handoffs

**Admin + Systems Support**:

- Manage inbox communication and follow-up task lists
- Data entry, database updates, and general admin support
- Use Microsoft 365 and JobTread as part of daily workflow

**Marketing Support - Aid Marketing Manager**:

- Perform basic website maintenance (updates, pages, images, minor edits)
- Create and schedule social media content (graphics/posts/reels ideas as needed)
- Assist with Google Ads (building ads, updating copy, tracking performance, reporting)
- Help improve lead generation through consistent marketing follow-through

**Qualifications**:

- 3-5 years experience as a Virtual Assistant
- Fluent English with clear, professional speaking and writing
- Confident on the phone and comfortable being client-facing
- Strong organization, accuracy, and time-management
- Proactive follow-through (you don't wait to be reminded)
- Tech-savvy: Microsoft 365 + comfortable learning systems quickly
- Experience with HubSpot CRM strongly preferred (or similar CRM)
- Experience with website maintenance + social media + Google Ads support
- Stable internet connection and a distraction-free work environment
- Reliable availability during Central Time business hours
- Stable work history with references
- Honest, trustworthy, and eager to grow with a long-term team

**Compensation and Work Structure**:

- Full-time position
- Competitive pay: $7.00 to $8.00 USD/hour, based on experience
- Paid Holidays (8 United States holidays)
- Paid sick days(3 per year)
- Paid vacation (10 per year)
- Remote contractor position (not a W-2 employee)
- Long-term opportunity with potential for increased responsibility
- Supportive, growth-oriented team culture

If you're ready to take charge, grow with a values-driven company, and become the backbone of a fast-paced, high-end construction business, we're excited to meet you.