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Overview The Purchasing Support Agent supports the Head Office Buyer in executing procurement related activities. That person will also support the Data Analyst with pricing management. This role is ideal for someone with strong organizational skills, attention to detail and a collaborative mindset. This role will report to the Director, Procurement Operations. There are three focused areas where support is needed. Responsibilities Supplier Account Management Supplier Onboarding: Assist in onboarding new suppliers requested by the site’s Buyers. Create new supplier accounts in JD Edwards, ensuring all necessary documentation and compliance requirements are met. Supplier Account Maintenance: Manage and update supplier accounts in JD Edwards, including contact information, payment terms, and other relevant details, using a centralized email folder. Communication: Communicate via emails with suppliers and internal end-users, mainly with the HO Buyer and the site's buyers. English and French communication via emails or Teams calls is required. Research and Evaluation: Conduct research on suppliers, evaluate risks, and perform verifications using a defined methodology when requested. Requisitions & Purchase Orders Processing Purchase Requisition: Assist in the review, confirmation, and approval of purchase requisitions in JD Edwards to ensure accuracy, completeness, and compliance with internal policies and procedures. PO Conversion: Manage the conversion of purchase requisitions to purchase orders (PO) in JD Edwards, ensuring all approval requirements are met and POs are issued in a timely manner. PO Lifecycle Management: Oversee the PO to invoice process, including follow-ups on PO acknowledgment, backorder products, late delivery, and invoicing issues. Review Annual PO requirements with requestors and issue/close POs to comply with agreed terms. Communication: Facilitate effective communication with end users, the HO Buyer, and other key stakeholders to ensure clarity and alignment on purchase requisitions, PO conversions, and related processes. This includes regular updates, addressing queries, and providing necessary clarifications. Compliance and Documentation: Ensure all procurement activities follow internal policies and procedures, and support audits and reviews by providing necessary documentation and clarifications. Pricing Management Price Uploads: Manage the upload of prices in JD Edwards, ensuring all necessary requirements are accurately met. Tracking Price Lists: Track all active and new price lists, monitor due dates, and ensure timely updates. Communication: Communicate with the Buyer and/or supplier to confirm pricing requirements and address any discrepancies. Price Adjustments: Make necessary changes in JD Edwards to keep pricing accurate and up to date. Qualifications ACADEMIC Basic knowledge of procurement ERP systems - JD Edwards is required, SAP is an asset. Training on both JD Edwards and SAP will be provided, as needed. College degree or equivalent education/experience. SKILLS AND ABILITIES Detail-oriented with a commitment to data accuracy and quality. Ability to work independently, organize, prioritize tasks, time management and coordination. Eager to learn existing and new tools and ability to adapt in a dynamic working environment. Team player with excellent interpersonal skills. 3 years of experience in similar positions. LANGUAGES Professional working proficiency in French and English required for written and verbal communication. #J-18808-Ljbffr
