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Office Manager

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Coupa Software A tiempo completo

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.

Why join Coupa? Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. The Impact of a Workplace Experience Manager at Coupa: The Coupa team is looking for an experienced Workplace Experience Manager based out of our Bogota, Colombia office to help lead the day-to-day operations. You will have a strong focus on efficiency, process creation, creativity, and delivering happiness to all employees, customers and visitors. You should be an energetic professional, comfortable wearing multiple hats, and able to adapt and thrive in our quickly growing, ever changing environment. You will work closely with the Senior Manager of Workplace Operations to deliver A-class service and offer ad hoc support, as needed, to the wider team. What You'll Do:
  • Oversee management of day-to-day facilities operations, compliance requirements, facilities maintenance and general office management across the business enterprise
  • Support facility planning and occupancy standards in support of company growth
  • Coordinate with property management on repair/routine maintenance on facilities and equipment and establish a preventative maintenance policy
  • Ensures that agreed work by staff or vendors has been completed satisfactorily and follows up on any deficiencies until these deficiencies are corrected and completed
  • Participates in minor and major projects ranging from small furniture reconfigurations to larger scale building capital renovation projects and space planning
  • Researches and is proactive around improving office efficiency or cost savings and able to present ideas with context and clarity
  • Support compliance to all Safety requirements, including emergency preparedness, ERP, Ergonomic Program, Fire Protection Plan, etc
  • Act as liaison for all EH&S regulatory agency inspections and surveys
  • Assign security access for employees and vendors
  • Partner on sustainability initiatives including eWaste, energy & emissions and green initiatives
  • Oversee onboarding of new hires and terminations in collaboration with HR and IT functions
  • Explore, implement and maintain programs that enhance the workplace experience of our workforce
  • Coordinate and support internal and external office events including training, company all hands, party events etc
  • Cultural Ambassador for Coupa
What You Will Bring to Coupa:
  • Minimum 5 years of experience focusing on workplace operations and/or in facilities management at a fast paced, high-growth environment
  • Experience with high-growth companies with a global workforce
  • Demonstrated experience managing large scale facilities
  • Strong knowledge of Microsoft Office and/or G-suite
  • Organized self-starter, ability to work independently, driving projects and tasks to completion
  • Unflappable under pressure to deliver tall orders on a tight timeline
  • Understands the value and importance of serving as a cultural ambassador
  • Highly effective judgment and interpersonal skills; and the ability to interface with all levels across the entire organization
  • Attention to detail: you have immaculate attention to detail and ability to anticipate and address needs/issues before they occur
  • Strong oral and written communication skills
  • Positive, open, and flexible attitude
  • Commitment to ongoing process improvement and developing standards
  • Passionate about the employee experience and strives to innovate the future of the workplace
  • Fluent in spoken and written English and Spanish is a requirement

At Coupa, we celebrate diversity and recognize its value to our customers and employees. Coupa is proud to be an equal-opportunity workplace and affirmative-action employer. All qualified applicants will receive consideration for employment regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or any other applicable status protected by state or local law.

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