Virtual Administrative

hace 7 días

WorkFromHome, Colombia Assist World A tiempo completo

Overview We are seeking a Spanish-speaking Virtual Assistant to support a fast-growing contractor management firm that provides accounting, tax, administrative, and operational services to construction and contracting businesses. This role will begin with reception-style administrative support and gradually expand into bookkeeping, payroll preparation, marketing support, and operations assistance. The ideal candidate is organized, detail-oriented, comfortable speaking with clients, and eager to grow into a critical long-term support role. Responsibilities Phase 1: Administrative & Reception Support (Initial Focus) Confirm and schedule client appointments with internal accountants Call clients to confirm meetings and follow up on requests Answer and make outbound calls to Spanish-speaking clients Maintain and update client records and notes Perform general data entry and administrative support Assist with basic CRM or internal system updates Phase 2: Accounting & Operations Support (Growth Phase) Bookkeeping Support (QuickBooks – Nice to Have, Not Required Initially) Assist with reconciliations and ensuring transactions are properly logged Prepare data for accountants (no balance sheet or tax filing responsibility) Accounts Receivable & Invoicing Send invoices to clients Follow up on outstanding payments and reminders Ensure services rendered are properly billed Payroll Preparation Support Prepare and review employee timesheets Support payroll preparation (final payroll run handled internally) Sales & Client Outreach (Warm Leads Only) Make outbound calls to existing or referred clients Schedule appointments for internal team members Request client reviews from satisfied customers Maintain professional and friendly communication with clients Marketing & Communication Support Create simple flyers and informational materials (closures, announcements) Assist with internal newsletters or client communications Support marketing team with overflow tasks Follow existing brand guidelines (training provided) Must-Have Requirements Fluent Spanish (spoken and written) Comfortable speaking with clients by phone Strong organizational and follow-up skills Ability to handle administrative and repetitive tasks accurately Willingness to learn internal systems and processes Reliable, detail-oriented, and proactive Nice-to-Have Skills Experience with QuickBooks (especially expense categorization) Bookkeeping or accounting support background Payroll or timesheet preparation experience Experience working with contractors, construction, or service-based businesses Tools & Systems QuickBooks (training provided if needed) Internal scheduling and CRM tools Email, phone, and document management systems Payroll/time-tracking tools (internal) This role is designed to grow in responsibility and importance. The long-term goal is for this VA to become deeply embedded in daily operations, helping the firm scale while freeing up leadership time for higher-level strategy and client work. #J-18808-Ljbffr

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