Spanish-Speaking Administrative
hace 1 día
Role Overview We are seeking a Spanish-speaking Virtual Assistant to support a fast-growing contractor management firm that provides accounting, tax, administrative, and operational services to construction and contracting businesses. This role will begin with reception-style administrative support and gradually expand into bookkeeping, payroll preparation, marketing support, and operations assistance. The ideal candidate is organized, detail-oriented, comfortable speaking with clients, and eager to grow into a critical long-term support role. Core Responsibilities Phase 1: Administrative & Reception Support (Initial Focus) Confirm and schedule client appointments with internal accountants Call clients to confirm meetings and follow up on requests Answer and make outbound calls to Spanish-speaking clients Maintain and update client records and notes Perform general data entry and administrative support Assist with basic CRM or internal system updates Phase 2: Accounting & Operations Support (Growth Phase) Bookkeeping Support (QuickBooks – Nice to Have, Not Required Initially) Categorize expenses in QuickBooks (fuel, materials, supplies, etc.) Assist with reconciliations and ensuring transactions are properly logged Prepare data for accountants (no balance sheet or tax filing responsibility) Accounts Receivable & Invoicing Send invoices to clients Follow up on outstanding payments and reminders Ensure services rendered are properly billed Payroll Preparation Support Prepare and review employee timesheets Flag errors or missing information Support payroll preparation (final payroll run handled internally) Sales & Client Outreach Make outbound calls to existing or referred clients Schedule appointments for internal team members Request client reviews from satisfied customers Maintain professional and friendly communication with clients Marketing & Communication Support (Nice to Have) Create simple flyers and informational materials (closures, announcements) Assist with internal newsletters or client communications Support marketing team with overflow tasks Follow existing brand guidelines (training provided) Must-Have Requirements Fluent Spanish (spoken and written) Comfortable speaking with clients by phone Strong organizational and follow-up skills Ability to handle administrative and repetitive tasks accurately Professional communication skills Willingness to learn internal systems and processes Reliable, detail-oriented, and proactive Nice-to-Have Skills Experience with QuickBooks (especially expense categorization) Bookkeeping or accounting support background Payroll or timesheet preparation experience Marketing or basic design experience (flyers, Canva, etc.) Experience working with contractors, construction, or service-based businesses Tools & Systems QuickBooks (training provided if needed) Internal scheduling and CRM tools Email, phone, and document management systems Payroll/time-tracking tools (internal) Salary, Location, Hours $900 - $1,100 a month Arizona / Mountain Standard Time Part-Time to Start (20 hours/week) → Opportunity to grow into Full-Time (40 hours/week) based on performance and business needs Part Time Initial coverage needed approximately 9:00 AM – 1:00 PM MST Full-time potential within 9:00 AM – 5:00 PM MST office window Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM #J-18808-Ljbffr
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Remote Spanish-Speaking Administrative
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WorkFromHome, Colombia Assist World A tiempo completoA growing contractor management firm is seeking a Spanish-speaking Virtual Assistant. This role starts with administrative support and evolves into bookkeeping, payroll preparation, and client outreach. Ideal for organized individuals eager to take on critical responsibilities. Responsibilities include scheduling, invoicing, and supporting the marketing...
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