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Executive Assistant

hace 1 semana

Bogotá, Bogotá D.E., Colombia Sur LATAM A tiempo completo

Sur LATAM Bogota, D.C., Capital District, Colombia

Our client is seeking a highly organized and detail-oriented EA to support their Founder & CEO.

Key Responsibilities Calendar & Scheduling Management
  • Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
  • Schedule, reschedule, and cancel meetings as needed
  • Set up reminders and follow-ups for important meetings and deadlines
  • Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)
Inbox & Communication Management
  • Monitor, filter, and respond to emails on CEO's behalf when appropriate
  • Draft professional emails and messages as needed
  • Flag urgent emails and ensure timely responses
  • Assist in managing personal and professional correspondence
Task & Project Management
  • Track and follow up on action items from meetings
  • Maintain and update task lists in ClickUp
  • Coordinate projects with other internal team members or external vendors
Administrative & Financial Support
  • Process expense reports and reimbursements
  • Pay bills and track payment deadlines
  • Reconcile credit card statements and categorize expenses
Research & Planning
  • Research accommodations and book travel (flights, hotels, transportation)
  • Confirm hotel check-ins and ensure smooth travel arrangements
  • Make restaurant reservations and research venues for meetings/events
  • Research existing and potential clients (background, industry, business updates)
Tech & Tools Proficiency
  • Experience with iMessage
  • Familiar with productivity and communication tools like GSuite (Gmail, Calendar, Drive, Docs, Sheets)
  • ClickUp or similar task management software
  • ChatGPT, Google Transcription, and other AI tools
Soft Skills & Qualities
  • Highly proactive - anticipates needs and takes initiative
  • Detail-oriented - catches small details that others may miss
  • Eager to learn and continuously improve
  • Resourceful - able to find solutions independently
  • Trustworthy & discreet - handles confidential information with integrity
  • Excellent written and verbal communication skills
  • Problem solver - thinks critically and finds creative solutions
  • Strong prioritization skills - manages multiple tasks efficiently
Requirements
  • 2 years of experience in an executive assistant role
  • Experience assisting both professional and personal matters with discretion
  • Excellent C1 level English written and verbal communication skills
  • Ability to do self-directed work independently
  • Proficiency in Google Workspace, ClickUp, or similar
  • Experience working in FinTech is a huge plus
Nice To Have (Bonus Skills)
  • Experience supporting a CEO, executive, or entrepreneur
  • Background in sales or customer experience is a nice to have
  • Understanding of accounting/bookkeeping concepts
  • Basic social media management (LinkedIn posts, engagement, etc.)
  • Event planning or coordination experience
Benefits

Position: Executive Assistant (FinTech)

Salary Range: $1000-$2000 USD + bonus

Working Hours: Flexible, but availability during CEOs operating hours.

Payment Frequency: Monthly

Type of Contract: Independent Contractor

Only CVs in English will be considered to participate in the process.

Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
  • Industries
  • IT Services and IT Consulting
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