Administrative Assistant

hace 3 días

Medellín, Colombia CarbonBetter A tiempo completo

About the Role We are seeking a highly organized and detail-oriented Administrative Assistant based in Colombia to support the day-to-day administrative operations of both our Colombian and U.S. offices. This role is critical to ensuring smooth office operations, accurate administrative processes, and a positive employee experience across regions. Key Responsibilities Support daily administrative operations for the Colombia and U.S. offices. Order and manage office supplies and snacks. Coordinate with vendors and service providers as needed. Maintain organized records, documentation, and shared files. Prepare, submit, and track company leadership expense reports. Coordinate with finance and accounting teams as needed. Assist with onboarding new employees (documentation, system access, coordination with HR and IT). Support employee offboarding processes, including checklists, access removal, and documentation. Serve as an administrative point of contact for employees during transitions. Review deal confirmation emails for accuracy and completeness. Flag discrepancies or missing information for follow-up. Help maintain organized records of confirmations and related communications. Support communication and coordination between Colombia- and U.S.-based teams. Assist with scheduling, coordination, and administrative follow-ups across time zones. Help plan and execute office engagement activities at the office and outside of the office. Identify and run initiatives to support employee engagement such as birthday celebrations. Qualifications & Skills Strong organizational and time-management skills. Excellent attention to detail. Professional written and verbal communication skills in English and Spanish. Ability to handle confidential information with discretion. Comfort working with teams in different countries and time zones. Highly organized and detail-oriented. Dependable and proactive. Seniority Level Entry level Employment Type Full-time Job Function Administrative Industries Administrative and Support Services Location: Medellin, Antioquia, Colombia #J-18808-Ljbffr

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